Receptionist Cum Administrative Assistant

Intermediate School(General (College Proprietary))

Nationality

Female

Vacancy

1 Vacancy

Job Description

Full job description

We are seeking a motivated and detail-oriented Receptionist cum Sales Admin to join our team. The ideal candidate will assist in administrative and sales-related tasks, ensuring smooth coordination between internal departments and external stakeholders.

Responsibilities:

• Prepare and coordinate various contracts and agreements, including Form A, B, F, I, tenancy contracts, rental lease agreements, and channel partner agreements (PDF and online formats).
• Draft custom agreements, contracts, and professional business letters.
• Provide secretarial and administrative support to top management.
• Schedule meetings, book meeting rooms, and arrange refreshments as required.
• Type, format, and edit reports and documents.
• Manage databases, maintain records, and liaise with internal departments.
• Answer phone calls and handle queries.
• Approve and edit property listings (titles, descriptions, and photos).
• Manage real estate portals such as Property Finder, Bayut, and Dubizzle.
• Verify listings on portals and ensure accuracy.
• Update and maintain agent profiles in CRM and real estate portals.
• Manage the Trakheesi account for obtaining listing permit numbers.
• Handle company registrations, including agency agreements between real estate agencies and developers.
• Operate and manage developer portal accounts.
• Search for project numbers using Dubai REST and other official platforms.

Requirements:

• Bachelor’s degree or relevant experience in administration, real estate, or related fields.
• Strong knowledge of CRM systems and real estate portals.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Familiarity with Dubai real estate regulations and Trakheesi systems.
• Minimum 2 years in a similar role, in the real estate sector.