RECEPTIONIST CUM ADMIN ASSISTANT

Job Responsibilities

1. To answer, screen and forward incoming phone calls.
2. To greet and welcome guests as soon as they arrive at the office.
3. To direct visitors to the appropriate person and office.
4. To direct visitors to the Board Room Meeting Room.
5. To forward inquiries to the concerned person.
6. To provide basic and accurate information in-person and via phone/email.
7. To manage emails, letters, couriers, inquiries etc. as well as filling of documents.
8. To maintain office equipment, keep stationary items available.
9. Assisting with administrative tasks such as data entry, filing, and photocopying.
10. To be punctual, disciplined, committed, with proper attire and involved in the business of the Company.
11. To prepare LPO – Import and local purchase orders.
12. To prepare Purchase Requisitions.
13. Coordinating travel arrangements and accommodations for staff members.
14. To handle petty cash, verify invoices and travel expense reports.
15. To maintain a good working relationship with all concerned.
16. To have adequate knowledge in computer operations like Word, Excel, PowerPoint and to send/receive e-mails.
17. To perform administrative and office support duties.
18. To maintain orderliness of reception area.
19. To be responsible for all assignments given from time to time.
20. Scheduling appointments and maintaining the office calendar.
21. Providing general administrative support to the team as needed.

Desired Candidate Profile

1. Relevant education or qualifications in office administration or a related field.
2. Previous experience as a receptionist or administrative assistant.
3. Knowledge of office procedures and equipment, including proficiency in Microsoft Office.
4. Strong communication and interpersonal skills.
5. Excellent organizational and time management abilities.
6. Ability to multitask and prioritize tasks effectively.
7. Attention to detail and accuracy.
8. Professional and friendly demeanor.
9. Ability to work independently and as part of a team.

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Company Overview: Dubai Furniture Manufacturing Co. LLC (DFMC) is a part of the A. A. Al Moosa Group of Companies (Arenco Group), established in 1993 for manufacturing and marketing “King Koil” branded products under license from King Koil, U.S.A. DFMC also has a license to manufacture “Serta” branded Mattresses products under license from Serta, U.S.A. DFMC is the market leader with majority market share in the premium segment of the mattress industry with a state-of-the-art manufacturing facility at Dubai Investment Park 1, Dubai.