Receptionist

JOB DESCRIPTION

Wood is currently recruiting for a Receptionist focusing on organizing and expediting flow of work through project or site and initiating follow up action.

This is a full-time onsite position in Sharjah, UAE on a 5/2 work schedule.

RESPONSIBILITIES

The role

This is an exciting opportunity for an experienced receptionist to join our UAE Business Unit.

Key Objectives

• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager's review
• Gathers data and material information to be billed
• Scans, emails, answers phone, makes copies.

QUALIFICATIONS

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply.

Expected:

• High school education or equivalent is preferred.

Knowledge, skills and experience:

• Five years of project/admin experience.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Self-motivated to learn
• Bilingual a plus
• Must have valid Driver's License
• Exceptional organizational skills
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Uses initiative and a proactive approach to problem solving
• Demonstrates commitment to Wood Values, Visions & Behavior

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.