Receiving Clerk - Materials

To assist the Director of Purchasing in managing the Materials Department in a professional, efficient manner with flexible service where possible to ensure maximum guest satisfaction consistent with Park Hyatt Abu Dhabi and Hyatt International Standards, through planning, organizing, directing and controlling the Materials policies and procedures operation and administration. Ensure the availability and the consistency of the goods and services for the Park Hyatt Abu Dhabi while maintaining quality. Minimize the cost of the Hotel by also keeping the standard and quality of goods and services.

Operational

Main Duties and responsibilities:

1. Day to day administrative operation of goods purchasing of the Materials Department
2. Maintaining all items requisitions, purchase requests, purchase order files and records
3. Routes all incoming and outgoing mail as well as correspondence related to the Materials Department
4. Ensure that administrative inventory items i.e. office supplies, are stored properly and utilized accordingly to minimize wastage and spoilage
5. Utilize all measures of proper inventory control
6. Advise Materials Manager of unusual or excessively high consumption of inventory and non-inventory items
7. Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Materials Manager
8. Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing
9. Answers and routes incoming telephone calls
10. Assists and coordinates all product requisitions and specifications of food items from the kitchen
11. Maintain inventory items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the Scala System
12. Ensure that every outlet in the hotel receives goods and services as required and to the standards they have specified

Administrative:

1. Create Purchase Orders for all food and beverage requisitions through the use of the Scala System
2. Ensure full compliance with the Departmental Operational Manual for the various areas of Materials Management
3. Operate and use the computer in accordance with established procedures
4. Source and obtain price quotations for various purchase requests where advised by the Materials Manager
5. Ability to work independently and come up with proactive, rational solutions
6. Good written and verbal communication skills
7. Ability to establish and retain effective working relationships with hotel staff and clients/vendors
8. Excellent organizational skills
9. Applies a professional, confidential and ethical approach at all times
10. Works in a safe, prudent and organized manner
11. Have a complete understanding of food safety standards/procedures
12. Experience in a 5-star Hotel as Material Officer/Associate is a plus point