Receiving Clerk

Job Responsibilities

1. Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
2. Inspect the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
3. Ensure all deliveries are received at the designated receiving area only.
4. Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
5. Deliver goods received to the location that is specified on the Purchase Order.
6. Ensure that all the goods received are posted.
7. Ensure all the general invoices (other than Food & Beverage) carry the signature of the department head.
8. Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Goods Received Note) to Accounts Payable.
9. Complete a daily food and beverage receiving log and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log to the Executive Chef and Cost Controller.
10. Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
11. Maintain an up-to-date file of the receiving copy of all approved Purchase Orders. All Purchase Orders may clearly state the status of delivery (i.e; open or partial).
12. Ensure that the receiving area is clean and accessible.
13. Maintain HACCP standards at all levels from product sourcing to storage, etc.
14. Perform any other duties that may be assigned from time to time by the Management.

Desired Candidate Profile

Qualifications

• Knowledge of Materials Control
• Excellent knowledge of Microsoft Office mainly EXCEL.