Receiving Clerk

Job Responsibilities

1. Strictly adhere to Central Purchasing and Inventory system Purchasing procedures.
2. Check that a Purchasing Order has been raised on the Inventory system by departments before any goods are received.
3. Ensure that a credit note is received before any supply is returned to the supplier and that such credit note is documented.
4. Ensure that the relevant department is informed when goods are received and need collecting.
5. Ensure that invoices with the invoice verify log are sent to the accounts department on a daily basis.
6. Ensure that the invoice prices reconcile with the purchase orders.
7. Ensure that delivery vehicles are properly organized to allow the free flow of traffic in the loading bay.
8. Report any discrepancies of goods against Purchase Order.
9. Assist in ensuring that all items are efficiently received in the loading bay and checked against purchase order/requisitions.
10. Ensure that food and perishable items are delivered promptly to the appropriate department.
11. Provide assistance to managers regarding the ordering of items and Inventory system queries as required.
12. Verify and track received inventory and complete inventory reports and logs.
13. Reconcile shipping invoices and receiving reports to ensure count accuracy.

Qualifications

1. High School Diploma, Associate's Degree, or equivalent from a two-year college or technical school preferred.
2. 1-3 years experience.
3. Proficiency in MS Office and Outlook, including the ability to operate computerized accounting and spreadsheet programs.
4. High degree of accuracy, attention to detail, and confidentiality.
5. Ability to accurately calculate, post, and manage accounting figures and financial records.
6. Excellent data entry, analytical, problem-solving, and decision-making skills.