Receiving Clerk

Responsibilities:

• Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
• Inspect the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
• Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
• Deliver goods received to the location that is specified on the Purchase Order.
• Ensure that all the goods received are posted daily in FMC.
• Ensure all the general invoices (other than Food & Beverage) carry the signature of the department head before posting into FMC.
• Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice LPO and Goods Received Note) to Accounts Payable.
• Complete a daily food and beverage receiving log and submit a daily report with relevant documents to the Accounts Payable and send a copy of the receiving log to the Executive Chef and Cost Controller.
• Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
• Maintain an up-to-date file of the receiving copy of all approved Purchase Orders. All Purchase Orders may clearly state the status of delivery (i.e., open or partial).
• Ensure that the receiving area is clean and accessible.
• Maintain HACCP standards at all levels from product sourcing to storage, etc.
• Perform any other duties that may be assigned from time to time by the Management.

Qualifications:

• College diploma or equivalent qualifications.
• Knowledge of Materials Control.
• Excellent knowledge of Microsoft Office, mainly Excel.

Remote Work: No

Employment Type: Full-time