Receiving Clerk

Company Description

Fairmont The Palm is a luxury, world-class resort located on the iconic Palm Jumeirah Island in Dubai. The hotel features 391 guest rooms and suites with dedicated Fairmont Gold rooms and lounge. A total of 11 food and beverage outlets on property offer international dining options including Michelin Guide recommended 2022 and 2023 Little Miss India, Frevo - Brazilian Churrasco experience, Seagrill Bistro, Ba Restaurant and Lounge, Blowfish, Flow Kitchen, The Cigar Room, Vuvuzela and others. Fairmont The Palm also features an expansive pool and beach area with a health club, Serenity Spa Dubai - The Art Of Well Being and the Fairmont Falcons Kids’ Club.

Job Description

• Respect the policies and procedures implemented on the process of receiving.
• Support and encourage the objective of cost control and maintain traces for audit.
• Maintain records for municipality and local authority requirements.
• Posting/Feeding all the invoices and Credit Notes in Purchasing System.
• Scanning all invoices along with Purchase order and Receiving Records on daily basis.
• Update the purchasing manager and the Executive Chef on rejected deliveries, short supplies and non-supply of products for alternative actions.
• Ensure the quality, quantity; prices and self-life of the incoming supplies are according to the purchase orders.
• Where appropriate obtain specialist opinion on the quality of the supply from department concern.
• Secure the product received on behalf of the hotel and arrange delivery to the respective department or stores without delays.
• Documentation of hotel properties returned, sent out for repairs and refilling etc.; and follow-up on their return.
• Update the accounts payable with all supporting documents at the end of the day.
• Maintain updated documents related to supplies on order in fine and in the inventory system.
• Assist the Cost Controller for month-end inventories and their reconciliations.
• Assist the Cost Controller in administration of the Inventory system.
• You will adhere to Hotel’s Hygiene and HACCP standards and ensure its Standard Operating Procedures and Requirements are fully met.
• Maintain high standards of hygiene and cleanliness in receiving and store areas.
• Other tasks as assigned.

Qualifications

• Past experience in a similar role in a hotel.
• Bachelor's degree required.
• Basic knowledge of MS Excel and MS Word.
• Excellent communication and negotiation skills.
• Excellent English.