Receiving Clerk

Roles and responsibilities

The Receiving Clerk assists in receiving of all food & beverage materials, supplies, and equipment. He also needs to ensure that all deliveries have all the necessary documents with the relevant departmental authorization. He will also assist the Store Clerk in maintaining the storeroom in good condition and distribution stocks to various departments on a timely basis.

Responsibilities

• Receive, classify, store, take care of, distribute, request and take inventory of food & beverage, materials, supplies and equipment.
• Assist in the maintenance of perpetual inventories.
• Prepare requisitions for stock replacement.
• Develop methods and procedures for handling, storing and rotating stock.
• Prepare lists of surplus or obsolete materials.
• Take necessary precautions to protect stock from deterioration or spoilage.
• Supervise the loading, unloading and dispatching of delivery trucks.
• Load and unload at the point of pick-up, delivery or distribution when necessary.
• Pack, unpack, count, weigh and measure materials, supplies and equipment upon receipt.
• Check materials received against invoices and notes breakage and discrepancies in quantity or quality.
• Enter and process supplier invoices to the Purchasing system.
• Pick supplies from shelves to fill requisitions, lifting and carrying supplies when necessary.
• Operate hand trucks, carts and lifting equipment.
• Keep storage facilities, loading docks, materials and supplies in a neat and orderly fashion.
• Assist in the preparation of data for departmental reports, inventory or studies.
• Keep daily records, file and prepare reports.
• Expedite any outstanding purchase orders.
• Recommend modifications of stock levels on the basis of previous consumption and present orders.
• Make recommendations and suggestions on problems relating to space, delivery, issue and stock control.
• Participate in departmental meeting.
• Assist other staff members in all areas concerning purchasing, receiving, distribution and shipping.
• Determine the best method of storage to meet HACCP guidelines.
• To perform any other duties that may be assigned from time to time by management.

Desired candidate profile

Skills & Qualifications

• Senior School qualification or equivalent
• Minimum 2 years of experience working in a 5-star hotel environment (in stores / receiving sections)
• Knowledge of Purchasing System
• Good verbal and written communication skills in English
• Computer skills (MS Office such as word, excel)
• Knowledge of inventory management practices, with a focus on cost control and quality.
• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Exceptional organizational and time-management abilities, with a keen attention to detail.