Real Estate Admin Assistant

We are looking for a proactive and detail-oriented Administrative Assistant to join our real estate team in Dubai. The successful candidate will play a key role in supporting day-to-day operations, coordinating with agents and clients, and ensuring efficient handling of all administrative tasks related to real estate transactions.

Key Responsibilities:

1. Handle all administrative duties including document preparation, filing, and data entry.
2. Support the team with scheduling appointments, property viewings, and meetings.
3. Draft, review, and manage real estate documents such as tenancy contracts, Form A/B, and MOUs.
4. Upload and manage property listings on portals like Bayut, Property Finder, and Dubizzle.
5. Maintain accurate client and property records in CRM systems.
6. Assist with Ejari registrations, DLD formalities, Trakheesi System, and other government-related documentation.
7. Liaise with clients, brokers, developers, and other stakeholders professionally.
8. Prepare marketing materials such as brochures, presentations, and email campaigns.
9. Track and report property availability, leads, and transaction status on a regular basis.
10. Manage office supplies and ensure smooth daily operations of the office.

Minimum Requirements:

1. Minimum 1–3 years of experience in a real estate administrative role (UAE experience preferred).
2. Strong communication skills in English (Arabic is a plus).
3. Proficient in Microsoft Office (Word, Excel, Outlook) and CRM systems.
4. Familiarity with Dubai real estate procedures, portals, and DLD/Ejari processes.
5. Strong organizational skills and ability to multitask in a fast-paced environment.
6. Professional appearance and positive attitude.