Purchasing Specialist / Purchasing Assistant / Procurement Officer - Blackphone General Trading

Job Title : Purchasing Specialist / Purchasing Assistant / Procurement Officer

Job Overview :

The Purchasing Assistant will support the procurement team by managing day-to-day purchasing tasks, including processing purchase orders, tracking deliveries, and maintaining supplier relationships. The role requires excellent communication and organizational skills to ensure smooth and timely purchasing operations.

Key Responsibilities :

• Purchase Orders : Prepare and process purchase orders based on stock needs and sales forecasts.
• Supplier Communication : Contact suppliers for order follow-ups, delivery status, and resolving any order-related issues.
• Inventory Coordination : Work closely with the inventory team to ensure that stock levels are adequate and reorder points are maintained.
• Price Comparison : Assist in gathering and comparing quotes from multiple suppliers to ensure cost-effectiveness.
• Documentation : Maintain and update purchasing records, including order details, invoices, and supplier contracts.
• Deliveries : Track orders to ensure timely delivery and resolve any discrepancies between ordered and received items.
• Basic Negotiations : Assist with negotiating prices and delivery terms for small or routine orders.
• Quality Control : Report any quality issues with received items to the appropriate department for resolution.

Qualifications :

• High school diploma or equivalent (Bachelor’s degree in Business or a related field is a plus but not required).
• Previous experience in a purchasing or administrative role (preferably in retail or a related industry).
• Good communication and negotiation skills.
• Proficiency in Microsoft Office (especially Excel) and basic procurement software.
• Ability to work well under pressure and handle multiple tasks efficiently.

Preferred Skills :

• Basic understanding of inventory management and retail purchasing processes.
• Attention to detail and strong organizational skills.
• Willingness to learn and adapt to purchasing trends and systems.

Salary : To be discussed during the interview

Job Type : Full-time