Purchase Assistant

Job Description

• Assist in the sourcing and procurement of materials, ensuring quality and cost-effectiveness through thorough market research.
• Maintain and update supplier databases, ensuring accurate contact information and performance evaluations are recorded regularly.
• Coordinate purchase orders and follow up with suppliers to ensure timely delivery, resolving any discrepancies or delays promptly.
• Prepare detailed reports on purchasing activities and inventory levels, providing insights for strategic decision-making.
• Support negotiations with vendors for pricing, terms, and conditions, leveraging market insights to achieve favorable outcomes.
• Monitor stock levels and initiate reordering processes to prevent shortages, ensuring continuous production flow.
• Collaborate with cross-functional teams, including finance and operations, to align purchasing strategies with organizational goals.
• Assist in evaluating supplier performance based on delivery, quality, and service metrics, contributing to supplier selection and retention.
• Participate in the development of purchasing policies and procedures, ensuring compliance with relevant regulations and standards.
• Provide administrative support to the purchasing team, including maintaining records and filing important documentation in an organized manner.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
• 1-3 years of experience in procurement or purchasing roles, preferably in a manufacturing or retail environment.
• Certification in Supply Chain Management (CSCP) or Procurement (CPP) is a plus, showcasing commitment to professional development.
• Experience with procurement software and ERP systems to streamline purchasing processes effectively.
• Fluency in English is essential, with proficiency in a second language being an added advantage for international dealings.
• Strong analytical skills to assess supplier proposals and market trends, enabling data-driven decision-making.
• Excellent negotiation and communication skills to foster productive relationships with suppliers and internal stakeholders.
• Detail-oriented mindset to ensure accuracy in order placement, invoicing, and inventory management.
• Ability to work effectively in a fast-paced environment, managing multiple priorities with minimal supervision.
• Proactive attitude with a problem-solving orientation, ready to tackle challenges and improve procurement processes.