Property Manager / Admin

Responsibilities:

1. Coordinate property inspections by scheduling qualified vendors and reviewing their reports to identify maintenance needs.
2. Oversee tenant relations, including lease agreements, rent collection, and addressing tenant concerns in a professional and timely manner via phone, email, and online portals.
3. Manage the Ejari registration process for all tenancies, ensuring compliance with Real Estate Regulatory Agency (RERA) regulations.
4. Advertise and market vacant units through online platforms and liaise with leasing agents (if applicable) to attract high-quality tenants.
5. Develop and maintain positive relationships with landlords, keeping them informed of property performance, maintenance needs, and any issues via regular reports and communication.
6. Manage financial aspects of the properties, including collecting rent, handling operating expenses through invoices and vendor payments, and preparing budgets.
7. Generate reports on property performance, including occupancy rates, maintenance costs, and rental income.
8. Liaise with relevant authorities, such as DEWA (Dubai Electricity and Water Authority) and DLD (Dubai Land Department), as required.
9. Create, edit, update, and publish listings on Property Expert, Bayut, and Dubizzle through the relevant CRMs.

ADMIN Role:

1. Obtain the Trakheesi Permits for all advertisements.
2. Register and renew agreements with the respective developers.
3. Manage listings on Property Expert, Dubizzle, and Bayut, ensuring high quality scores for each listing and verifying accuracy.
4. Draft and create Contract A, Contract B, Contract F, MOU, NOC, Form I, and other property-related contracts online through Dubai Rest App, completing all paperwork for real estate transactions in a timely manner.
5. Draft tenancy contracts and addendums for new and renewal properties, ensuring all tenant and landlord documents are complete and updated in the CRM system.
6. Follow up with agents and clients for necessary documents and details.
7. Perform any additional responsibilities as requested or assigned.
8. Be punctual and presentable with a good personality.
9. Maintain property files and manage mail.
10. Manage all financial transactions and expenses within the office, ensuring accuracy and accountability.

Qualifications:

• Minimum 2-3 years of experience in property management and real estate administration, ideally in Dubai.
• Strong understanding of Dubai real estate regulations and the Ejari system.
• Excellent communication and interpersonal skills, with the ability to build rapport with tenants, landlords, and vendors over the phone and email.
• Proven ability to manage multiple tasks efficiently and prioritize workload in a fast-paced environment.
• Strong analytical and problem-solving skills.