Property Management Assistant

Roles and Responsibilities

1. Strong Communication Skills: Being able to effectively explain property details, market conditions, and investment strategies to clients in an easily understandable manner.
2. Customer-Focused Approach: Building trust with clients by providing personalized advice and putting their needs first.
3. Problem-Solving: Addressing challenges that arise during the property buying, selling, or leasing process, whether related to financing, negotiation, or legal issues.
4. Networking and Relationship Building: Leveraging personal and professional networks to secure clients, build business opportunities, and gather information on available properties.
5. Persistence and Patience: Navigating the long process that can come with property transactions, including extended negotiations or multiple showings, while maintaining focus on the end goal.
6. In-Depth Market Knowledge: Keeping up with the latest real estate trends and understanding the nuances of local markets to offer accurate and timely advice to clients.

Desired Candidate Profile

Responsibilities:

1. Assist in managing daily property operations and procedures.
2. Assist in coordinating with various contractors.
3. Organize maintenance schedule.
4. Monitor apartments.
5. Maintain filing systems, both electronic and physical.
6. Schedule appointments and manage team members’ schedules.
7. Prepare and distribute correspondence, reports, and documents.
8. Assist in setting up meetings, including scheduling, agendas, and minutes.
9. Manage office supplies inventory and order supplies as needed.
10. Support team members in various administrative tasks and projects.
11. Perform data entry and maintain accurate records.

Minimum Qualifications:

1. High school diploma or equivalent; additional qualifications in office administration are an advantage.
2. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
3. Excellent written and verbal communication skills in English.
4. Ability to work effectively in a fast-paced environment.
5. Excellent interpersonal, communication, and presentation skills.
6. Basic knowledge of office equipment (printers, copiers, etc.).
7. Proven experience in administrative roles, preferably in property or real estate management (0-1 year experience in UAE).
8. UAE driving license an advantage.