Property and Facility Manager

Responsibilities:

• Implement strategies in respect of the delivery of operations to properties under management.
• Coordinate and monitor performance and implement improvements of all soft and hard services.
• Forecast annual budget for properties under management and work within to improve profitability.
• Reduce operations cost of properties managed.
• Calculate and compare costs of required services or purchases to achieve maximum value for money.
• Ensure safety regulations are adhered to in properties and conduct frequent safety inspections and quality in respect of health and safety regulations.
• Ensure that properties are at all times maintained, functional, and appealing to the liaising market.
• Direct and plan essential central services of properties such as reception, security, maintenance, archiving, cleaning, waste disposal, and recycling when adopted.
• Schedule properties maintenance on an annual basis and when needed.
• Determine properties investment values for new acquisitions and identify good investments by investigating availability and suitability when necessary.
• Ensure and maintain 100% occupancy rate.
• Produce tenders, RFPs, and contracts for the provision of services and materials to properties to ensure financial goals and quality of service.
• Negotiate contract terms, liaise with contractors post-appointment, and manage their contracts.
• Project manage and supervise work of contractors on various properties until satisfactory completion and follow up on deficiencies.
• Supervise staff of contractors assigned and staff working within facilities reporting to operations, monitor their performance, and implement improvements to ensure quality services.
• Ensure effective and respectful response to tenants' technical concerns and resolve their issues.
• Prepare and submit reports on the operation of various properties on a monthly basis.
• Respond appropriately to emergencies on urgent issues as they arise.
• Maintain an asset system in various properties, including furniture and equipment.

Competencies:

• Interpersonal and Communication Skills
• Networking and Relationship Building
• Stakeholders Management
• Planning and Organizing
• Project Management
• Basic Financial Management
• Basic Contracts Management

Qualifications and Experience:

• Graduation in any engineering discipline, preferably Electrical, Mechanical, or Civil, preferably Certified Facility Manager (CFM) credential, or equivalent.
• Minimum 8 years in Facilities Management environment.
• Sound technical knowledge of building systems, concepts, and regulations.
• Knowledge of Facilities Management scope and areas of expertise.
• Applied knowledge of common office and CAD software.