Project Secretary (Site)

Requisition Number: 23449BR

Description:

At Stantec, we approach every project as a partnership, because our work creates a lasting impact on our clients' communities. We believe that when smart, passionate, creative people come together, real possibilities are within reach.

Our people are at the heart of everything we do; they give our work purpose. If you want to be a part of our unwavering team and can bring your sense of imagination and determination to every challenge, then this is the right place for you.

Stantec is seeking a talented and motivated Project Secretary who will be involved in a wide range of project types in support of our current, high-profile client base.

1. Assist in managing correspondence, reports, and documents.
2. Organize and coordinate meetings, conferences, and travel arrangements for staff.
3. Take, type, and distribute necessary minutes of meetings.
4. Assist in implementing and maintaining office systems.
5. Maintain project meetings and calendars.
6. Arrange and confirm appointments.
7. Handle incoming mails, correspondences, and other materials.
8. Organize internal and external events as necessary.
9. Manage incoming calls.
10. Assist in setting up and maintaining filing systems.
11. Liaison with internal and external contacts.
12. Coordinate the flow of information both internally and externally as necessary.
13. Operate office equipment.
14. Manage office space.

Qualifications:

1. Graduate of Business Management or Secretarial Course.
2. Five (5) years experience as secretary in Consultancy or Project Management Company.
3. Computer proficiency required typing speed.
4. Knowledge in operations of basic office equipment.
5. Fluency in the English language.
6. Basic knowledge in document management.

About Stantec:

We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.

The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction, and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!

Work Location(s): United Arab Emirates-Abu Dhabi

Employment Type: Full-Time

Job Type: Regular

Job Category: Admin Support