Project Management Assistant

Roles and Responsibilities

• Monitor all project plans adherence to their initial schedule.
• Ensure that schedule progress is accurately reported to management & Government Entities.
• Identify risks and delays with mitigation plans.
• Develop policies and procedures related to project scheduling and progress monitoring.
• Develop Aldar projects high-level pre-construction and construction planning in conjunction with the project teams, to identify critical path and alternate schedules.
• Review plan against schedule developed by Contractors to ensure realistic timeframes and recommend changes.
• Promote creative thinking among contractors' teams and different stakeholders to utilize digital platforms for project collaboration, monitoring, and reporting.
• Provide support and input during project feasibility phases.
• Coordinate with project teams to track progress on project plan and adherence to schedule.
• Identify and raise deviations from the plan to the senior manager, assess impact on project and liaise with project teams to notify them of potential delays.
• Address deviations and coordinate the resolution of issues together with concerned internal and external parties.
• Support project teams in identifying opportunities for improvement, risks and areas where additional effort is required.
• Develop reporting templates and prepare regular reports to assess Aldar projects portfolio adherence to schedule.
• Provide regular reporting on project progress to the management incl. risks and mitigations.
• Provide regular reports to government entities and relevant entities on construction progress, including comprehensive updates on project status, achievements, challenges, potential delays, risks and other metrics like sustainability.
• Collaborate with the government sector to ensure swift and accurate exchange of information and streamlined reporting.
• Strong leadership skills with the ability to manage teams in a digital-forward environment.
• Strategize and oversee the implementation of advanced project management systems.
• Oversee the implementation of a suitable Project Management System (PMS) to streamline project management business processes, collaboration, and communication.
• Manage the design & implementation of a progress monitoring application to accurately input project data and progress updates/risks/achievements.
• Utilize insights from past projects to establish a culture of continuous learning and improvement and engage in benchmarking against industry standards to elevate project scheduling and execution practices.
• Explore opportunities to leverage digitization in planning and construction processes.

Qualifications & Experience

RELATED YEARS OF EXPERIENCE: Min of: 12+ years of experience in planning, scheduling & control of projects at least AED 100 million in value with large establishments [annual revenue of at least AED 2 billion]

MANAGEMENT EXPERIENCE: Min of: 4+ years of managerial experience leading a team.

FIELD OF EXPERIENCE:

• Project Scheduling / Construction
• Setting up

Desired Candidate Profile

• Project Management Expertise: Extensive knowledge of project management methodologies and scheduling techniques, including Gantt charts and critical path analysis.

• Strategic Thinking: Ability to develop long-term scheduling strategies that align with organizational goals and project requirements.

• Analytical Skills: Strong analytical capabilities to assess project schedules, identify bottlenecks, and propose solutions.

• Communication Skills: Excellent verbal and written communication skills for interacting with stakeholders at all levels, including government officials.

• Leadership: Proven leadership skills to manage and inspire scheduling teams and foster a collaborative environment.

• Technical Proficiency: Proficiency in scheduling software and tools (e.g., Microsoft Project, Primavera) and familiarity with data analysis tools.

• Regulatory Knowledge: Understanding of government regulations and compliance requirements related to project scheduling and management.

• Negotiation Skills: Strong negotiation skills for managing contracts and stakeholder expectations.

• Adaptability: Ability to adapt to changing project requirements and priorities in a dynamic environment.

• Problem-Solving: Strong problem-solving skills to address scheduling challenges and implement effective solutions.