Project Coordinator (FF&E)

About Wood Couture

Wood Couture manufactures bespoke furniture, artwork, and decorative accessories, specialising in loose furniture for high-end hospitality and residential projects. Our approach leverages technological innovation and supports passionate people to pursue their ideas. Our expert leaders, guided by extensive experience in hospitality, steer the company. With over 30 years of experience, 28 workshops, over 47,000 units delivered, and over 100 completed luxury projects worldwide, we are Wood Couture.

Job Overview

We are seeking a skilled and experienced Project Manager specializing in Furniture, Fixtures, and Equipment (FF&E) with a fit-out and contractor background to oversee multiple projects within our organization. The ideal candidate will possess a strong background in managing FF&E projects locally & internationally, excellent communication skills to liaise effectively with interior designers, general contractors, developer teams, procurement companies, and factories, and a proven track record of a minimum of 3 successful project completions. Candidates should have at least 4-5 years of experience in a relevant FF&E or fit-out role.

Responsibilities:

• Develop project plans outlining tasks, timelines, and resource requirements for FF&E projects.
• Collaborate with stakeholders to define project goals, scope, and deliverables.
• Create and manage budgets for FF&E procurement and installation.
• Source and select appropriate furniture, fixtures, and equipment suppliers/vendors.
• Negotiate contracts, pricing, and terms with suppliers to ensure cost-effectiveness.
• Coordinate the procurement process, including order placement, tracking, and delivery schedules.
• Create BOQ (Bill of Quantities) and shop drawings for projects.
• Establish and enforce quality standards for FF&E products and installations.
• Conduct inspections to ensure compliance with specifications and project requirements.
• Address and resolve any issues related to quality or performance promptly.
• Liaise with architects, designers, contractors, and other project stakeholders.
• Facilitate effective communication between different project phases and teams.
• Oversee the installation process of furniture, fixtures, and equipment.
• Manage on-ground FF&E projects to ensure smooth execution.
• Coordinate with installation teams to ensure timely and accurate implementation.
• Resolve any issues or discrepancies during the installation phase.
• Identify potential risks and challenges associated with FF&E projects.
• Develop contingency plans to mitigate risks and ensure project success.
• Proactively address issues as they arise to avoid project delays.
• Maintain comprehensive project documentation, including contracts, invoices, and correspondence.
• Generate regular progress reports for internal and external stakeholders.
• Ensure compliance with relevant regulations, codes, and standards.
• Collaborate with clients to understand their requirements and expectations.
• Work to exceed client expectations by delivering high-quality FF&E solutions.
• Address client concerns and feedback throughout the project lifecycle.
• Provide post-installation support to address any issues or concerns.
• Ensure that warranties, maintenance instructions, and relevant documentation are provided to the client.
• Evaluate project performance and identify opportunities for improvement.
• Implement lessons learned from previous projects to enhance future project outcomes.

Must-have Requirements:

• At least 4-5 years of experience in an FF&E or fit-out role.
• Track record of a minimum of 3 successful project completions.
• Experience in managing design-oriented procurement, including sourcing design-oriented suppliers and materials.
• Knowledge and experience in running an FF&E business.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with internal stakeholders and external suppliers.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, for data analysis and presentation purposes.
• Experience in scheduling programs like Primavera, MS Project, and AutoCAD.
• Experience working in the hospitality or interior design industry.
• Familiarity with FF&E standards and regulations and hospitality standards.
• Demonstrated ability to lead and motivate project teams to achieve project goals.

To apply for the position, kindly submit your CV and details to [HIDDEN TEXT]. Mention the position you are applying for in the subject line and include 3 references from 3 different projects in the FF&E field.