Project Administrator - Immediate Hiring

Black & Grey HR is actively recruiting for a prominent landscaping company based in Abu Dhabi, UAE. Our client is seeking seeking a diligent Project Administrator to facilitate seamless coordination with project support and document control teams. Reporting directly to the Operation Manager, this role plays a pivotal part in ensuring the timely, precise, and safe execution of all assigned activities.

Responsibilities :

• Coordinate with project support and document control teams to ensure smooth project operations.
• Handle project documentation and administrative tasks efficiently.
• Provide direct assistance to managers in their daily administrative duties.
• Offer general support for project-related activities.
• Prepare monthly invoices accurately.
• Maintain records of incoming and outgoing correspondence related to projects.
• Facilitate coordination between different departments to compile data for tenders and ensure timely submission.
• Prepare quotations, new contracts, and renewals for Annual Maintenance Contracts (AMCs), and submit them to clients.
• Generate purchase orders and liaise with suppliers for coordination and delivery.
• Follow up on purchase orders and obtain necessary approvals and signatures.
• Coordinate with procurement and logistics teams for material delivery.
• Collaborate with the accounts department for monthly invoice processing.
• Generate sales orders and submit them to the finance team for invoicing.
• Organize and file acknowledged invoices for accounting reference.
• Manage document filing, including materials requisitions, local purchase orders, delivery notes, and quotations, both electronically and physically.
• Input material requisitions and local purchase orders into Microsoft Excel to maintain accurate records.
• Ensure a healthy and safe working environment in compliance with company policies and regulations.

Requirements

• Bachelor’s degree or diploma in a related field.
• Minimum of 4 years of experience in the relevant field.
• Proficient in presentation, coordination, and communication skills.
• Immediately available candidates will be given preference