Project Administration Coordinator - Savills Middle East

We are looking for a dynamic and detail-oriented Project Administration Coordinator to join our team in Dubai. The role will primarily involve acting as a full-time liaison between clients, property developers, and the Savills team, ensuring smooth communication and project execution. You will assist the project sales and off-plan residential teams with the setup and daily management of property listings; while also helping to organize exclusive events and property launches across the UAE. Although the position is mainly based in Dubai, occasional onsite presence at Development Sales Centres may be required to support key phases of projects. This is a fantastic opportunity for someone who enjoys a fast-paced, collaborative environment and is excited about contributing to high-profile real estate developments.

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

• Actively manage and maintain efficient systems for filing and information retrieval
• Provide professional and efficient administration support to the project and offplan sales teams
• Recording and delivery of leads to sales team
• Support the Marketing team when required in the promotion of the Dubai office and UAE projects.
• Flexibility with occasional weekend work (dependent on stage of project)
• Assist Operations Director and / or Heads of Project Sales and Offplan Sales with month end invoicing and reporting
• Prepare project reporting and invoicing, ensuring it is delivered on time to the client
• Assist Sales and Marketing teams to plan and implement property launch events
• Attend Savills launch / hosted events, representing the Savills brand and expanding on the Savills / client relationship
• Maintenance and updating of all properties and projects listed on the portals, ensuring accuracy and optimum appearance of property listings
• Adhere to the Trakheesi policies from online and listing permits.
• Manage documentation, including contracts and other relevant paperwork.
• Ability to work as a team member, including being flexible and supporting other team members with minimal supervision
• Assist Sales and Marketing teams with use of CRM systems (system specific training will be provided)
• Good verbal and written communication skills
• Ability and confidence to communicate with people at all levels
• Ensure accurate information is collated for distribution internally and externally

Skills, Knowledge and Experience

• Fluent in English, verbal and written
• Educated to college level or equivalent
• Demonstrable record of working within a professional environment, following best practice and process within an administrative role
• Experience in working within a client and customer facing role
• Proficient in the use of MS Office (in particular Word, PowerPoint and Excel)
• Experience with real estate management / CRM software is a plus
• Well-developed interpersonal skills and ability to build and sustain professional relationships
• Excellent telephone manner
• Self-motivated
• Real Estate background is a plus
• Excellent organisational skills