Program & Events Executive

• Position Title: Program & Events Executive
• Contract: 3- 4 months
• Working Hours: Standard
• Week Off's: 1
• Location: Dubai

Responsibilities:

1. Venue Hire Management: Oversee all venue hire bookings for live performances, corporate events, and other special functions.
2. Programming: Coordinate logistics and ground transport for visiting artistic companies.
3. Client Liaison: Serve as the main point of contact for clients, maintaining strong relationships and ensuring their needs are met throughout the event lifecycle.
4. Event Coordination: Collaborate with promoters, vendors, and internal teams (operations, technical, and marketing) to ensure smooth event setup and execution.
5. Contract Management: Manage contracts with clients, ensuring compliance with terms and meeting financial targets.
6. Logistics & Scheduling: Ensure all logistics, including technical, operational, and hospitality arrangements, are in place for each event. Maintain event calendars and schedules to avoid conflicts and optimize venue usage.
7. Post-Event Reporting: Conduct post-event evaluations to gather feedback and identify areas for improvement.

Required Skills:

1. A minimum of 3-5 years of experience in event management, particularly in live entertainment and corporate events.
2. Previous experience managing a venue hire department or coordinating large-scale events.
3. A valid UAE visa is required.
4. Event Planning & Execution: Strong understanding of the event management process from concept to completion.
5. Client Relationship Management: Ability to build and maintain positive relationships with clients, understanding their needs and ensuring satisfaction.
6. Communication & Negotiation: Excellent verbal and written communication skills, with the ability to negotiate contracts and manage multiple stakeholders.
7. Organization & Time Management: Exceptional organizational skills with the ability to handle multiple events simultaneously, managing tight deadlines and shifting priorities.
8. Problem-Solving: Quick-thinking and resourceful when faced with unexpected challenges.
9. Attention to Detail: Ensure every aspect of event execution meets high standards.