Professional, Human Resources (Based in Shanghai, China) | Dubai, UAE

Professional, Human Resources (Based in Shanghai, China)

The Human Resources Department, under the Office of the Vice President for Administration, is functionally responsible for effectively managing and optimizing the organization's workforce to achieve its strategic goals and objectives. The Center of Excellence leads in centralizing and standardizing best practices, processes, and resources related to their respective partner department. These services are critical to ensure that NDB promotes excellence, innovation, and efficiency, which in turn improves performance and drives strategic initiatives across all departments.

The Professional, Human Resources (Compensation & Benefits) is responsible for providing support to the Compensation and Benefits function of the Bank by assisting the Compensation & Benefits Lead under the guidance of the DG-HR, with the Oversight committee in terms of governance and compliance to the terms of reference (TOR), arranging meetings, maintaining records for audit purposes and any other tasks deemed applicable. Supports in the preparation of analytical MIS reports related to Compensation and Benefits, budgeting and monitoring utilization, Employee Costs and execution of HR operational processes and systems related to the Bank's Payroll administration, Benefits administration, HR services, Onboarding and Off Boarding administration.

Duties And Responsibilities

Purpose

• Support the deliverables related to the Oversight committee established for overseeing the Staff retirement plans / Post retirement plans.
• Preparation of the reports required by the Oversight committee.
• Analyze qualitative and quantitative data and prepare analytical reports in Compensation, Benefits, Budgeting, Employee Costs, and Payroll.
• Assist in the preparation and monitoring of the annual HR budget.
• Analyze and identify areas of improvement in the entire value chain of HR Services, from Onboarding to Off boarding.

Engagement

• Collaborate with internal and external stakeholders for all requirements of the Oversight committee as per the TOR.
• Arrange the meetings ensuring all documentation pertaining to the agenda of the meeting is available.
• Liaise with the Broker and Investment plan provider as required.
• Assist employees with Compensation, benefits, and payroll related inquiries.
• Collaborate with the HR team members and external vendors as required.
• Prepare and improve payroll related process manuals.
• Collaborate with the HR team on cross-functional projects.
• Ensure that all C&B records are in order.

Delivery

• Support in all processes related to the role in the Oversight committee including trustee services.
• Assist with ensuring that all the operational activities in the TOR of the Oversight committee are executed successfully as per the timelines.
• Conduct market research and benchmarking to support the development of competitive compensation strategies.
• Analyze historical data and trends to support budget forecasting and planning and track/report budget utilization identifying variances and recommending adjustments as needed.
• Organize the implementation schedule for each payroll cycle, the information gathered for the payroll cycle and any MIS required.
• Ensure error-free, on-time payroll administration and benefits processing while ensuring compliance with all policies, guidelines, and processes of the Bank.
• Maintain and update compensation, payroll, and benefits databases and ensure data accuracy.
• Verify and reconcile timesheets, attendance records, and other payroll inputs.
• Process payroll adjustments including overtime, leave, and other allowances.
• Liaise with the insurance, retirement plan, payroll vendor, and any other vendor for the related processes and ensure all the procurement processes of vendors are completed as per timelines.
• Support the administration of employee benefits programs including medical insurance, retirement plans, and wellness initiatives.
• Assist in any other duties and responsibilities assigned from time to time.

Target Skills Profile

Substantive Knowledge

• Demonstrated capacity gained through advanced training/education in Human Resources and/or Finance reflecting solid understanding of Compensation & Benefits.
• Knowledge of the functioning of Oversight committees, Pension/Retirement plans, Compensation, Benefits, Payroll.
• Select processes appropriate to client needs and utilize standard approaches with well-defined objectives.

Communication Skills

• Demonstrated skill gained through exposure in communicating clear processes.
• Liaise with internal stakeholders to ensure that the Compensation & Benefits function is well aligned to policies and processes, while supporting the organization in an advisory capacity.
• Engage stakeholders to ensure an efficient and effective Compensation and Benefits function.

Execution Skills

• Demonstrated achievement in the execution and delivery of payroll and related functions.
• Deliver outputs in a manner consistent with standard timeframes.
• Deliver outputs which are consistent in quality and relevance.

Requirements

• Master’s Degree or equivalent in a relevant field from a reputed university.
• 5 years of relevant experience.
• Relevant certification/s from globally recognized certification agencies in the related field would be preferred.
• Experience managing Oversight committees/ Trusts for Staff Retirement plans or equivalent.
• Demonstrated experience in Compensation, Benefits, Payroll and HR operations execution and delivery to ensure superior HR services.
• Experience with HRIS and payroll systems (e.g., ADP, SAP) is a must.
• Proficiency in Microsoft Office, with advanced Excel skills.
• Excellent verbal and written communication.
• Strong data analytical skills.
• Exceptional interpersonal skills.
• Good problem-solving skills.
• Must have conflict management skills, with a high resilience and drive in achieving objectives and goals.