Procurement Team Lead

To lead the Contracts and Procurement team ensuring quality of the activities being delivered and their effective implementation in line with the organization's policies and procedures. Plan, Execute and finalize procurement and contracting strategies across the organization.

Key Responsibilities / Duties:

Managerial Role:

• Manage and coordinate the Contracts and Procurement Team and resources and ensure that the below functions are executed efficiently, accurately and in a timely manner.
• Delegate and monitor the Contracts and Procurement functions, goals, objectives, and programs.
• The Contracts and Procurement Manager is responsible for managing the contracts and procurement function, ensuring compliance with applicable policies, regulations and contractual obligations, and working with business units to align business needs.
• Prepare reports on the overall performance of the Contracts and Procurement function.
• Review and evaluate the work of employees under his/her supervision, and ensure that tenders and contracts are of appropriate quality and that resources are used effectively and that it complies with the Departmental policies and procedures.
• Advise Management on the progress of all work under his / her control.

Organizational Role:

• Manage and lead staff within the department
• Ensure the availability of required resources to carry out all the tasks related to the function.
• Perform periodic performance appraisals for the team.
• Ensure that all staff acquires the required skills and knowledge through appropriate learning and development programs.
• Ensure that policies and procedures for the Contracts and Procurement function are documented and adhered to.
• Ensure that all the technology needs of the function are identified to ensure that its processes are performed efficiently and cost-effectively.
• Ensure know-how and best in class/benchmarked practices in Contracts and Procurement matters are in place, continuously updated, and shared within the organization.
• Ensure the creation of a Contracts and Procurement policy driven culture within the organization.

Functional Role:

• Ensure that annual Master Procurement Plans are in place, after receiving inputs from the various departments.
• Ensure alignment of procurement needs with approved budgets in coordination with Finance and concerned departments.
• Prepare annual Cost Saving Targets in line with the proposed Contracts and Procurement initiatives and obtain management's approval in this regard.
• Plan and implement the Contracts and Procurement strategy and plans in line with the organization's goals and objectives.
• Ensure the proper establishment, implementation and administration of Contract and Procurement related policies, procedures and systems.
• Develop and manage supplier relationships in line with approved policies to ensure building of strategic partnerships that benefit the organization on the short- and long-terms sustaining value throughout the contractual life.
• Ensure that all contract and procurement-related documentation such as, but not limited to, tenders, contracts, agreements and templates are in line with the organization's policies and procedures, approved delegations of authority and any legal requirements.
• Lead negotiations related to procurement agreements and contracts with suppliers to ensure adherence to quality standards and cost-effectiveness.
• Identify and implement opportunities for efficiency and cost reduction based on contracting and procurement trends and spending transactions.
• Ensure policies and measures are in place to qualify, register and monitor all suppliers, service providers, outsources and contractors performance to ensure quality of service.
• Maintain an awareness of any legislative or other changes that might affect the provision of procurement or contracting services to ensure that the company continues to comply with all relevant statutory and regulatory requirements.
• Provide support to the subsidiaries in procurement-related activities, as and when required.
• Perform any other relevant tasks as directed by management.

Minimum Requirements:

• Degree or equivalent in a related field (Business Administration, Supply Chain Management)
• Qualified MCIPS or working towards MCIPS
• 10+ Years of experience related to Procurement; at least 5 years of which in a managerial role.