Procurement Support ociate

• Purchase Order Management: Create, review, and process purchase orders accurately and efficiently using the organization's procurement systems. Ensure accuracy and completeness of purchase order details, including item descriptions, quantities, and pricing.
• Vendor Management: Communicate with vendors and suppliers to obtain quotes, confirm invoice details, and address inquiries or issues related to purchase orders. Maintain professional and cooperative relationships with vendors to facilitate timely PO processing.
• Documentation Management: Maintain accurate and up-to-date records of purchase orders, contracts, invoices, and other procurement-related documents.
• Data Entry and Analysis: Enter PO-related data into relevant systems or databases accurately and efficiently. Assist in analyzing procurement data to identify trends, track spending, and generate reports to support decision-making and strategic planning.
• Compliance and Risk Management: Ensure compliance with procurement policies, procedures, and regulatory requirements. Identify and mitigate risks related to procurement activities, including supplier performance, contract disputes, and supply chain disruptions.
• Process Improvement: Continuously assess and streamline procurement processes to enhance efficiency and improve service delivery. Collaborate with cross-functional teams to implement best practices and innovative solutions.
• Cross-Functional Collaboration: Collaborate with other departments, such as Finance, HR, and others, to coordinate procurement activities and ensure alignment with organizational objectives. Participate in cross-functional projects and initiatives as needed.

REQUIREMENTS

• 1-3 years of experience in procurement, purchasing, or administrative support role is advantageous.
• Bachelor’s degree in Business Administration or related field preferred.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Strong organizational skills with the ability to prioritize tasks, meet deadlines, and manage multiple priorities effectively.