Procurement Specialist

Our client in the events industry is seeking a Senior Procurement Specialist. They are a specialized agency dedicated to creating and managing memorable corporate and public events. With expertise in conceptual events, activation programs, and thematic campaigns, we assist in achieving your ultimate marketing goals: enhancing brand awareness and boosting sales.

Job Responsibilities:

1. Collaborate closely with the Estimation, Production, and Finance departments during the pitch period.
2. Suggest viable alternatives and courses of action or materials while pricing the base scope.
3. Provide just-in-time pricing during the pitch period.
4. Examine and review tender, contract, and design documents, analyzing specifications.
5. Compile and complete contract documents, request missing information, and escalate until all required documents are obtained.
6. Maintain strategic relationships with suppliers to foster loyalty.
7. Propose and formulate procurement routes and negotiate subcontract terms and conditions.
8. Negotiate bids with proper detail breakdown (material, labor, etc.).
9. Provide Production and Finance with awarded terms and conditions, including optimized payment terms.
10. Provide estimated time of arrival (ETA), lead times, highlight risks and delays, and provide weekly updates.
11. Ensure adequate protection of the company's interests.
12. Produce contract documents promptly upon pitch award.
13. Explore alternatives with earlier deliveries, availability, or more economical options.
14. Support other departments approaches and third-party bidders.
15. Engage the company on a secure basis after analyzing bid documents.
16. Ensure a lump sum with no room for variation due to incomplete documents.
17. Achieve just-in-time yet competitive pricing to meet project Key Performance Indicators (KPIs).
18. Optimize costs, terms, and improve project profitability.
19. Set terms to meet project KPIs, protect the company, and reduce capital calls.

Requirements:

1. Preferred experience in Event/Engineering industry projects.
2. Advanced English.
3. Team player.
4. Contract Management & Administration experience is a must.
5. Highly proficient in Microsoft Office with higher level Excel skills.
6. Experienced in EPC construction contract & cost management.
7. Experience in Saudi market, public sectors, ministries.
8. Expert level in contracts, practiced in UAE & KSA. Ability of handling complex discussions and negotiations with lawyers, owners, and other stakeholders.