Procurement Officer

• Responsible for completing documents for purchase orders, starting with receiving requests from concerned projects or departments within the company, generating the purchase order along with supporting documents, and registering in the ERP system.
• Maintain purchase order issuance log and other key documents for audit purposes.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers/vendors/service providers for pre-qualification.

Day to day responsibilities:

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organizational requirements are captured effectively.
• Processing requisitions and purchase orders for supplies and equipment; following up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carry out order planning, price negotiations, and coordination with suppliers.
• Verify payment invoices from suppliers/vendors/service providers, attach supporting documents, and submit to Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purposes. Ensure 100% compliance in internal and external audits and close all observations/NC on time.
• Contribute to the development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
• Devise an efficient logistics management system to ensure delivery of goods/shipments as per committed timelines and costs.
• Prepare MIS reports of inward/outward logistics and inform top management and users of routine inventory management activities; assist in framing costing & proposal for logistic solutions.
• Develop long-term partnerships with suppliers; manage day-to-day supplier performance to ensure service, cost, delivery, and quality norms are met; coordinate with suppliers for new product development and implementation.
• Negotiate shipping terms, coordinate, and track shipment clearance, duty exemption, and documentation for FTA submission.
• Liaise with the estimation department for obtaining quotations for ongoing tenders during the bidding stage and negotiate with Suppliers and Subcontractors.

Desired Candidate Profile

Qualifications

• Minimum Bachelor Degree in Engineering or MBA in any discipline with sufficient experience (minimum 5 years) in the Oil & Gas industry. Affinity and familiarity with Engineering, Procurement, and Contracting aspects in the Electrical and Instrumentation business, both onshore and offshore.

Company Industry

• Banking
• Broking

Department / Functional Area

• Buying
• Purchase
• Procurement

Keywords

• Procurement Officer