Procurement Executive

Job Title: Procurement Executive

Location: Dubai IMPZ

Company Overview:

We are a mid-sized technology solutions company located in Dubai, United Arab Emirates. With a passion for innovation, we specialize in delivering unique, creative, and innovative solutions for events around the world. Our in-house services and products span a variety of technologies including augmented and virtual reality, holograms, mechatronics, digital signage, interactive display systems, LED displays, 3D and app development, and more. Our mandate is to provide exceptional customer service, fair pricing, and unforgettable events that breathe life into every occasion.

Position Overview:

Action Plan

• Vendor Management: Identify, evaluate, and maintain relationships with technology AV equipment suppliers and service providers.
• Sourcing: Research and procure technology and audio-visual equipment, materials, and services that meet technical and budgetary requirements.
• Contract Negotiation: Negotiate terms with suppliers, ensuring favorable pricing, quality standards, and timely delivery.
• Inventory Coordination: Collaborate with the warehouse team to track inventory levels and place replenishment orders as needed.
• Cost Control: Monitor procurement expenses to ensure alignment with the company’s budget.
• Compliance: Ensure procurement processes adhere to company policies and legal regulations.

Detailed Job Description:

• Source and onboard top-tier vendors specializing in technology-driven event solutions.
• Identify and secure the latest tech, from VR headsets to holographic projectors, ensuring our events are powered by the coolest innovations.
• Negotiate contracts that balance budget constraints while securing high-quality and impactful event solutions.
• Manage the end-to-end procurement life cycle, from RFPs (Request for Proposals) to POs (Purchase Orders).
• Master the supplier portal, keeping it organized, efficient, and accessible for all stakeholders.
• Develop and implement procurement strategies that align with organizational goals and objectives.
• Understand the needs of event teams and translate them into effective procurement solutions.
• Act as a trusted advisor, contributing to the success of events through strategic procurement guidance.
• Continuously seek new tools and processes to optimize and innovate our procurement strategies.
• Stay ahead of industry trends to ensure our procurement game remains cutting-edge.
• Identify and evaluate potential suppliers, negotiate contracts, and establish mutually beneficial relationships.
• Conduct market research to identify potential suppliers, new products, and cost-saving opportunities, manage vendor performance, including monitoring quality, delivery time, and resolving any issues or disputes.
• Review purchase requisitions, solicit bids, and evaluate proposals to ensure compliance with organizational policies and procedures.
• Maintain accurate records of all procurement activities, including contracts, purchase orders, and supplier performance.
• Negotiate contracts and establish terms and conditions with vendors.
• Monitor vendor performance to ensure adherence to contracts, quality standards, and project timelines.
• Cultivate and maintain positive relationships with vendors and suppliers.
• Develop a vendor categorization framework that helps in making informed decisions about which vendors to engage for specific projects or services.
• Prepare and issue purchase orders and RFQs (Request for Quotations) to suppliers.
• Review and compare supplier proposals, quotes, and terms.
• Coordinate with the engineering and technical teams to ensure specifications are met.
• Monitor delivery schedules and resolve any logistical issues.
• Maintain accurate records of procurement activities, contracts, and supplier performance.
• Keep up-to-date with industry trends and innovations in technology.

Minimum Requirements:

• Graduate in any discipline
• 2 to 3 years relevant experience
• Experience from event management company will be preferred
• Please share your cv at hr@fractal.ae with a subject line "Procurement Executive"