Procurement Clerk

Procurement Clerk assists with data encoding and documentation tasks in the procurement process and supports the procurement team in ensuring accurate records and efficient communication with vendors and internal departments.

Responsibilities:

• Encode purchase requisitions, purchase orders (POs), and supplier details into the procurement system with precision and accuracy.
• Maintain and update procurement records, ensuring all documentation is properly filed and easily accessible.
• Review and verify incoming documents such as invoices, delivery notes, and goods receipts for accuracy and completeness.
• Assist in the preparation of procurement-related reports, including purchase summaries and vendor evaluations.
• Monitor and track purchase orders to ensure timely processing and delivery.
• Provide administrative support by organizing and archiving procurement files, both electronically and physically.
• Respond to basic inquiries from vendors and internal departments about procurement status or documentation needs.
• Coordinate with the accounts team to ensure invoices are processed accurately and payments are made on time.
• Assist in sourcing and gathering quotations from suppliers under the direction of the procurement officer or manager.
• Perform any other clerical or encoding tasks as assigned by the procurement team.

Qualifications and Skills:

• Graduation with 3 to 5 years’ experience in data entry, documentation, or a clerical role.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Basic understanding of procurement processes.
• Strong attention to detail and excellent organizational skills.
• Ability to work efficiently in a team environment and manage repetitive tasks with accuracy.
• Good communication skills and a willingness to learn.

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