Procurement Assistant

Bachelor of Technology/Engineering (Automobile)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Overall Responsibilities:

• Responsible for completing documents for purchase order, starting with receiving requests from the concerned project or department within the company, then generating the purchase order along with supporting documents and registering it in the ERP system.
• Maintain purchase order issuance log and other key documents for audit purposes.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers/vendors/service providers for pre-qualification.

Day-to-Day Responsibilities:

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organizational requirements are captured effectively.
• Process requisitions and purchase orders for supplies and equipment; follow up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carry out order planning, price negotiations, and coordinate with suppliers.
• Verify payment invoices from suppliers/vendors/service providers, attach supporting documents, and submit them to Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purposes. Ensure 100% compliance in internal and external audits and close all observations/NC on time.
• Contribute to the development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
• Devise an efficient logistics management system to ensure delivery of goods/shipments as per committed timelines and costs.
• Prepare MIS reports of inward/outward logistics and inform top management and users of routine inventory management activities; assist in framing costing & proposal for logistic solutions.
• Develop long-term partnerships with suppliers; manage day-to-day supplier performance to ensure adherence to service, cost, delivery, and quality norms; coordinate with suppliers for new product development and implementation.
• Negotiate shipping terms, coordinate, and track shipment clearance, duty exemption, and documentation for FTA submission.
• Liaise with the estimation department for obtaining quotations for ongoing tenders during the bidding stage and negotiate with Suppliers and Subcontractors.