Procurement Assistant

• Responsible for completing documents for purchase order, starting with receiving requests from concerned project or department within the company, generating the purchase order along with supporting documents, and registering in the ERP system.
• Maintain purchase order issuance log and other key documents for audit purposes.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers/vendors/service providers for pre-qualification.

Day to day responsibilities:

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organization requirements are captured effectively.
• Processing the requisitions & purchase orders for supplies and equipment; following up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carrying out order planning, price negotiations, and coordinating with suppliers.
• Verify payment invoices from suppliers/vendors/service providers, attach supporting documents, and submit in Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purposes. Ensure 100% compliance in internal and external audits and close all observations/NC on time.
• Contribute to the development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
• Devising efficient logistics management systems to ensure delivery of goods/shipments as per committed timelines and cost.
• Preparing MIS reports of inward/outward logistics and apprising top management and users of routine inventory management activities; assisting in framing of costing & proposals for logistic solutions.
• Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, delivery, and quality norms; coordinating with suppliers for new product development and implementation.
• Negotiating shipping terms, coordinating, and tracking shipment clearance, duty exemption, and documentation for FTA submission.
• Liaise with the estimation department for obtaining quotations for ongoing tenders during the bidding stage and negotiating with Suppliers and Subcontractors.

Desired Candidate Profile

Qualifications:

• Minimum Bachelor Degree in Engineering in any discipline (Preferably in Mechanical, Electrical or Instrumentation) with sufficient experience (03 Years minimum) in the Oil & Gas industry. Affinity and familiarity with Engineering, Procurement and Contracting aspects in the Electrical and Instrumentation business, both onshore and offshore.