Procurement Assistant

Overall responsibilities:

• Responsible for completing documents for purchase orders, starting with receiving requests from concerned projects or departments within the company, generating the purchase order along with supporting documents, and registering in the ERP system.
• Maintain purchase order issuance log and other key documents for audit purposes.
• Maintain the Approved Vendor List (AVL) and collect documents from suppliers/vendors/service providers for prequalification.

Day to day responsibilities:

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organizational requirements are captured effectively.
• Process requisitions and purchase orders for supplies and equipment; follow up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carry out order planning, price negotiations, and coordination with suppliers.
• Verify payment invoices from suppliers/vendors/service providers, attach supporting documents, and submit to Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purposes, ensuring 100% compliance in internal and external audits, and closing all observations/NC on time.
• Contribute to the development of procurement procedures and templates for proper procurement management and execution for projects and the EEIC Abu Dhabi office.
• Devise an efficient logistics management system to ensure delivery of goods/shipments as per committed timelines and costs.
• Prepare MIS reports of inward/outward logistics, apprising top management and users of routine inventory management activities; assist in framing costing & proposals for logistics solutions.
• Develop long-term partnerships with suppliers; manage day-to-day supplier performance to ensure meeting of service cost delivery and quality norms; coordinate with suppliers for new product development and implementation.
• Negotiate shipping terms, coordinate and track shipment clearance, duty exemption, and documentation for FTA submission.
• Liaise with the estimation department for obtaining quotations for ongoing tenders during the bidding stage and negotiate with suppliers and subcontractors.

Qualifications :

• Minimum Bachelor Degree in Engineering in any discipline (preferably in Mechanical, Electrical, or Instrumentation) with sufficient experience (minimum 3 years) in the Oil & Gas industry. Familiarity with Engineering Procurement and Contracting aspects in the Electrical and Instrumentation business both onshore and offshore is preferred.

Remote Work :

No

Employment Type :

Full-time