Procurement and Contracts Manager

The Procurement & Contracts Manager is responsible for ensuring cost-effective procurement of supplies, equipment, and services of the Group, including procurement planning, costing, negotiations, warranties, specifications among others. He/ she will provide guidance and advice on procurement activities as well as ensure all procurement activities are undertaken in compliance with applicable laws, regulations, and established policies and procedures.

The Procurement & Contracts Manager will also be responsible for establishing and maintaining relationships with suppliers/ vendors.

Procurement Management

1. Initiate and manage the supplier registration process and ensure all new suppliers complete all required formalities.
2. Identify and recommend the need for long-term purchase agreements or framework agreements (as required) and initiate the competitive procurement process for creating such agreements. Additionally, obtain approval of such agreements as per the DoA.
3. Collaborate with key persons to ensure clarity of the specifications and expectations of the organization and to optimize purchasing decisions.
4. Manage the procurement process from purchase requests from end users up to the issuance of the Purchase Order/ Contract as required.
5. Carry out the RFQ processes, from preparation of the RFQ until appointment and delivery.
6. Ensure that goods and services are purchased in a timely manner.
7. Follow-up and expedite till delivery of material and closure of purchase order or sales agreements.
8. Ensure suppliers adhere to the highest ethical standards in relation to their work with the Group.
9. Issue purchase orders and sales agreements.
10. Develop comparison sheets addressing technical and financial aspects of suppliers’ submissions.

Minimum Qualifications

1. Undergraduate degree in supply chain management, procurement contract management, purchasing, or related area.
2. A procurement certification (e.g., CIPS, CPSM, or equivalent) is a plus.
3. 5-8 years’ work experience in procurement, preferably in a multi-operational environment.
4. Demonstrable experience at all levels of the procurement process.
5. A good understanding of the tendering process from a client perspective.
6. Proven experience in managing vendor relationships, especially within the Middle Eastern region will be preferred.
7. Ability to work with purchase orders as well as sales agreements.
8. Proficient in design, implementation, and management of inventory control systems.
9. An up-to-date knowledge of industry-leading procurement practices and trends.
10. Experience with strategic sourcing.