Principal Proposals Specialist

Job Overview:

The Principal Proposals Specialist is responsible for interpreting internal or external business issues and recommending best practices. They will be tasked with solving complex proposals-related problems and will work independently with minimal guidance. The Principal Proposals Specialist may be responsible for leading functional teams or projects and is regarded as a specialist in the field of proposals. As such, they must have in-depth expertise in proposals as well as broad knowledge of the proposals discipline within the commercial function.

Essential Qualifications and Education:

• 7 years of Bids & Proposals experience
• Ability to work as a team member as well as act as team leader
• Maintain key competencies associated with the Proposals function
• Ability to effectively communicate with team members and management
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook, Access)

Key Tasks and Responsibilities:

General Corporate Responsibilities:

• Liaise with and support the Corporate Audit function for annual Business Line proposal related audits
• Provide departmental strategic initiatives and support the monthly Proposals Key Performance Indicators (KPI) reporting process to EXCOM

Business Line Responsibilities:

• Responsible for preparation and timely submission of all assigned tenders with Proposals and Senior Proposals Specialists
• Coordinate workload and resource allocation with Proposal Manager
• Monitor appropriate coordination activities of Proposals and Senior Proposals Specialists
• Provide bid action list close out and documentation
• Co-chair bid kick-off meetings and schedule progress meetings as required
• Ensure basis of bid and bid inputs align with strategy and customer requirements
• Oversee bid submission and subsequent clarifications
• Manage and facilitate bid delivery meetings, review process, presentations, and associated actions
• Monitor the progress of the bidding activity to ensure deliverables are successfully achieved for bid submission
• Develop and ensure challenge skills are integrated throughout the bid review process
• Assist with client negotiations
• Develop Lessons Learned for bid submissions and the bid process for wider cascade to the business via the Estimating and Proposals Managers and required close out actions if any
• Accountable for the financial and technical success of the bid or area of bid responsibility