Planning Assistant

Assistant Planner is responsible for assisting the Planning Manager in OTB Management and working closely with all BU teams to ensure buying is in line with the OTB issued.

• Tracking seasonal launch availability working closely with UK, Hubs, and WH and highlighting BU teams for any delays.
• Closely monitor the monthly Intake plan for rolling 12 months for GBP booking and manage the cash flow.
  

Managing the stock allocation for 45 stores working closely with Allocation and buying team to ensure stock is allocated at the right time in the right quantity and setting up the business reports through system tools.
What you will do: -
Description of Accountability:
BUSINESS PLAN AND DELIVERY OF KEY KPI’s

• Responsible for extracting data for all business planning.
• Responsible for OTB management and stock flow.
• Accountable for Stock Management.
• Support Planner in Markdown Management.
  

Stock Allocation

• Work closely with allocation team to ensure stock is allocated to stores in line with the plan.
• Weekly meetings with buying team and allocators to highlight any concerns and take actions.
  

SALE/PROMOTION MANAGEMENT

• Support Planner on executing the markdown/sale.
• Decide Right Discount by Market based on Sell through.
• Ensure Municipality Permission list submitted on time as per market requirements for Sale and Promotion application.
• Ensure system Prices are updated on all sale and Promotion products.
  

TRADE

• Ensure Weekly Trade Reports are delivered on time.
• Ensure Weekly Seasonal Fulfilment/Availability is tracked and highlighted for any concern or delays with UK.
• Attend weekly team meeting and suggest actions to drive business.
• Analyse Shop floor stock by Department and Store vs Ideal and highlight variations to team for appropriate action.
  

Required Skills to be successful:

• Able to handle Complexity.
• Excellent Planning and Organizing Skills.
• Attention to Detail.
• Highly Numerate.
• Good Communicator.
• Optimistic Attitude.
• Works at Pace with an Impatience to get things Done.
• Cultural Awareness.
• Graduate or Graduate Calibre.
• Good working knowledge of Excel.
• Knowledge of SAP an additional advantage.

1. Organization and Time Management:

• Scheduling: Ability to organize and manage schedules effectively, ensuring that tasks, deadlines, and appointments are met.
• Task Coordination: Coordinating multiple tasks and activities, ensuring resources are allocated efficiently and that no details are overlooked.
• Prioritization: Managing competing tasks, prioritizing based on urgency or importance, and ensuring key deadlines are met.

2. Attention to Detail:

• Accurate Record-Keeping: Ensuring that plans, schedules, or project details are documented correctly and up to date.
• Error-Free Work: Reviewing documents, plans, and schedules to ensure accuracy and preventing costly mistakes or delays.

3. Communication Skills:

• Clear Communication: Conveying planning information to team members, managers, or clients clearly, whether through email, reports, or meetings.
• Collaboration: Working effectively with colleagues, supervisors, and external stakeholders to gather information and ensure alignment across teams.
• Conflict Resolution: Addressing and resolving scheduling or logistical conflicts that arise during planning.

4. Project Management Skills:

• Timeline Creation: Helping create and maintain project timelines to ensure all aspects of a project are completed on schedule.
• Monitoring Progress: Tracking the progress of various projects or plans to ensure everything is moving according to the planned timeline.
• Resource Management: Assisting with the allocation and management of resources to ensure projects or plans can be executed efficiently.

5. Analytical Skills:

• Data Analysis: Reviewing and interpreting data to identify patterns, trends, or areas where improvements can be made in planning processes.
• Forecasting: Assisting with estimating future needs, whether related to resources, time, or cost, to ensure plans are realistic and achievable.
• Problem-Solving: Addressing challenges that arise during the planning phase and offering solutions to overcome them.