Planner

Roles and Responsibilities

1. Project Planning and Scheduling:

   • Develop detailed project plans that outline tasks, timelines, resources, and milestones.
   • Create and maintain schedules for projects, ensuring that all activities are completed on time.
   • Coordinate with project managers, teams, and stakeholders to establish realistic timelines and deadlines.
   • Use project management tools (e.g., Microsoft Project, Primavera, or other scheduling software) to create Gantt charts, timelines, and progress reports.

2. Resource Allocation:

   • Allocate resources, including personnel, equipment, and materials, based on project requirements.
   • Monitor the availability and use of resources, ensuring efficient utilization.
   • Identify resource constraints or shortages and make recommendations to address them.

3. Budget Management:

   • Monitor project budgets and ensure that planning aligns with financial constraints.
   • Track project costs, including labor, materials, and equipment, and ensure that they remain within the approved budget.
   • Assist project managers in forecasting costs and budgeting for future activities.

4. Risk Management:

   • Identify potential risks that could affect the timeline, budget, or quality of the project.
   • Develop contingency plans to mitigate risks and prepare for unforeseen challenges.
   • Track risks throughout the project lifecycle and adjust plans as needed.

5. Collaboration and Coordination:

   • Work closely with project managers, engineers, architects, and other stakeholders to ensure that the planning process aligns with project goals.
   • Coordinate between different departments or teams to ensure the timely availability of materials, resources, and personnel.
   • Communicate effectively with teams to resolve issues, clarify expectations, and update stakeholders on project progress.

6. Progress Monitoring and Reporting:

   • Track the progress of the project and ensure tasks are being completed as scheduled.
   • Regularly update schedules and reports to reflect actual progress and any changes or delays.
   • Provide status reports to project managers and stakeholders, highlighting completed tasks, ongoing activities, and potential delays.

7. Quality Control and Compliance:

   • Ensure that all planning activities comply with industry standards, regulations, and client specifications.
   • Monitor the quality of work and ensure that project goals are met without compromising quality.
   • Identify areas for improvement in processes or workflows and suggest changes to enhance efficiency.

8. Document Control and Record Keeping:

   • Maintain records of all project planning documents, including schedules, budgets, and contracts.
   • Ensure that planning documentation is up-to-date and easily accessible for project teams and stakeholders.
   • Prepare and organize reports for internal or external audits, if necessary.

9. Change Management:

   • Handle any changes to the original project plan, such as scope alterations, resource changes, or unexpected delays.
   • Assess the impact of changes on timelines, resources, and costs and adjust the plan accordingly.
   • Ensure that changes are communicated to all relevant stakeholders and that any necessary approvals are obtained.

Desired Candidate Profile

• To create Work Breakdown Structures suitable to the program of the Project.
• Analyse planning data as required to achieve time-based and resource-based schedules.
• Maintain progress data on assigned projects and prepare progress reports and forecasting systems.
• Produce the project resource plan as required.
• Monitor and update engineering deliverables and trackers.
• Monitor and update procurement deliverables and trackers.
• Monitor and update construction schedules and trackers.
• Create micro-plans and work schedules for key major activities.
• Review subcontractors' planning and actual work progress.

Preferred Competencies:

• Engineering or marine background.
• Computer proficient.
• Good working knowledge of Primavera (P6) and Microsoft Project planning software.
• Good working experience as a planner in major shipyard or oil and gas organizations.
• Good working knowledge of overall yard functioning and resource allocations.
• Graduate or diploma in an engineering discipline.
• Experience as a planner in major shipyard or oil and gas organizations with 3 to 8 years of experience.