Personal istant to CEO - Arabic Speaker

Our well-known Hospital client is looking to hire a Personal Assistant / Executive Secretary in Dubai.

As a Personal Assistant to the CEO, you are responsible for providing comprehensive support in a one-on-one working relationship. The role entails organizational and executive support tasks as well as managing professional and personal scheduling for the CEO. This position requires a high level of confidentiality, excellent organizational skills, and the ability to work well with all levels of the organization.

Other responsibilities would include but are not limited to:

1. Manage and maintain the CEO's calendar including scheduling meetings, conferences, and travel.
2. Act as a first point of contact for the CEO screening calls and correspondence.
3. Coordinate with internal and external stakeholders for meeting preparations and follow-ups.
4. Prepare essential documents and presentations for meetings.
5. Assist with personal tasks for the CEO such as running errands or individual appointments as needed.
6. Manage administrative tasks including filing expense reports and basic accounting.
7. Make travel arrangements and itineraries for both domestic and international trips.
8. Take minutes during meetings and provide summaries.
9. Conduct research on various topics upon request.
10. Handle sensitive information with the utmost confidentiality.
11. Oversee general office operations and manage office supplies inventory.
12. Coordinate with IT and other departments for infrastructure and equipment maintenance.
13. Implement and maintain organized filing systems for both electronic and physical records.
14. Handle basic bookkeeping tasks and manage expense reports.
15. Assist in budget preparation and expense management activities.
16. Coordinate office team events, meetings, and employee engagement activities.
17. Assist with other ad hoc projects, research, and tasks as needed.

Requirements

To be considered for this role, you need to meet the following criteria:

1. Bachelor’s degree or equivalent experience in Business Administration or a related field.
2. Minimum of 8 to 10 years of experience in personal assistant or executive secretary roles, preferably with experience to top-notch CEOs and high-level profiles.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Strong verbal and written communication abilities.
5. Exceptional attention to detail.
6. Should be fluent in writing and speaking Arabic and English.

Someone with experience in Hospitals or Academics will do.

WORK LOCATION: DUBAI.