Personal istant

Responsibilities

• Manage and maintain the CEO's calendar, including scheduling meetings, conferences, and travel.
• Act as a first point of contact for the CEO screening calls and correspondence.
• Coordinate with internal and external stakeholders for meeting preparations and follow-ups.
• Prepare essential documents and presentations for meetings.
• Assist with personal tasks for the CEO such as running errands or individual appointments, as needed.
• Manage administrative tasks, including filing, expense reports, and basic accounting.
• Make travel arrangements and itineraries for both domestic and international trips.
• Take minutes during meetings and provide summaries.
• Conduct research on various topics upon request.
• Handle sensitive information with the utmost confidentiality.
• Oversee general office operations and manage office supplies inventory.
• Coordinate with IT and other departments for infrastructure and equipment maintenance.
• Implement and maintain organized filing systems for both electronic and physical records.
• Handle basic bookkeeping tasks and manage expense reports.
• Assist in budget preparation and expense management activities.
• Coordinate office team events, meetings, and employee engagement activities.
• Assist with other ad hoc projects, research, and tasks as needed.

Requirements

• Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Minimum of 8 to 10 years of experience in personal assistant or executive secretary roles, preferably with experience to top-notch CEOs and high-level profiles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong verbal and written communication abilities.
• Exceptional attention to detail.
• Fluency in writing and speaking Arabic and English.
• Experience in Hospitals or Academics is preferred.