Personal Assistant to the General Manager

Personal Assistant to the General Manager (Preferably, Male Arabic Speaker)

Who are we?

Delivering a smarter courier experience since 2008. At ZAJEL, we’re on a mission to be the courier company that goes beyond distance and destination to offer business transformation, reliable global services, and flexible, agile solutions.

We’ve matured to become the fastest-growing courier and logistics company in the UAE, thanks to industry-leading expertise and an unwavering commitment to offering our customers a greater experience day after day.

At the heart of this sits our people, a team of industry experts and innovators who use smart, cutting-edge technologies and our diverse shipping fleet to supply convenient, cost-effective services to customers across domestic, international, and government spaces.

We’re especially proud of the partnerships we have fostered over the years with many UAE government departments and the private sector.

Who are we looking for?

A Personal Assistant to the General Manager (Preferably a Male Arabic Speaker) who will provide high-level confidential administrative and project coordination support to the office of the General Manager.

What you’ll do?

Key responsibilities include managing the General Manager’s schedule, organizing meetings and travel arrangements, handling confidential information with discretion, and providing general clerical support. The role also involves coordinating project activities, preparing business reports, and maintaining accurate documentation. The ideal candidate will be a male Arabic speaker with strong organizational skills, effective communication abilities, and a proactive approach to problem-solving.

Manage the schedule

• Manage the scheduled workload and ensure the GM is adequately prepared for meetings
• Prepare the Agenda and provide needed background information to the GM prior to meetings
• Plan, organize and manage time and activities effectively
• Handle confidential information with discretion and diplomacy
• Communicate confidently and effectively with both internal and external customers
• Ensure smooth travel and meeting arrangements by developing itineraries and agendas; scheduling and coordinating

General Clerical & Administrative tasks

• Represent the General Manager by welcoming visitors and reviewing correspondence
• Answer questions and meeting requests directed to the General Manager
• Receive and interface with senior clients and partners
• Provide administrative support; expenses, correspondence, IT requests, file management & interface with all internal departments
• Identify documents received from various entities and institutions, communicating with concerned departments
• Help key executives make consistent decisions by advising them of historical precedents
• Update job knowledge by reading professional publications and maintaining personal networks
• Enhance the General Manager‘s and ZAJEL’s reputation by accepting ownership for accomplishing new and different requests
• Note minutes of meetings and follow up on action plans with departments

Project Coordination & Support

• Coordinate activities across various projects to ensure an understanding of needs
• Assist with the preparation of business reports and presentations
• Manage project communications such as scheduling and attending meetings, coordinating logistics, etc.
• Review and monitor project schedules
• Maintain project files and workbooks
• Record project meetings to update project tasks and outcomes in the systems
• Assist in preparation and managing the day-to-day activities of the project plan
• Ensure optimum utilization of resources
• Oversee the impacts and dependencies between projects

What makes you unique?

• Bachelor's degree in any field or a diploma holder
• 4-8 years of experience in a similar role
• Minimum 2 years in supporting Senior Executives in any organization
• Excellent interpersonal and communication skills
• Good command over languages like English & Arabic (oral and written)
• Ability to handle confidential information, multitask, and have an explicit eye for details

What's in it for you?

• Workplace: With a steaming hot beverage in the cozier pantry, we combine work and wellness.
• Rewards: In addition to a competitive non-taxable gross package salary, we offer an employment visa, group medical insurance, and an annual ticket allowance to your home country.
• Employee wellbeing: We believe in a healthy work-life balance, and we also have a wellness and sports program.
• Leadership: Through agile, dynamic, and people-focused training, we coach and develop future leaders.

We might be a great match if you have:

• Customer-Centricity: Our customers are at the center of everything we do
• Teamwork & Collaboration: Our success is a result of the collective efforts of our team
• Integrity: We uphold the highest ethical standards in all our interactions and operations
• Innovation: Embracing innovation is part of our DNA
• Global Connectivity: We value the importance of connecting people and businesses worldwide via our agents network

Would you like to pursue your career and secure your future with us?

Then ZAJEL might be the right place for you.

We can’t wait to hear from you.