Personal Assistant to the CEO

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description:

Our client is a leading global investment firm managing approximately $15 million USD in AUM for multiple funds and FOF. Founded in 2016, they pioneered a consulting-based approach to private equity investing, partnering closely with management teams to challenge conventional thinking and build great businesses.

Position Overview:

Our client is seeking a highly skilled and experienced Personal Assistant to provide top-level support to the CEO. This individual will act as a crucial mediator between the CEO and key departmental heads, ensuring seamless communication and coordination across the organization. The ideal candidate will possess exceptional organizational abilities, a strong sense of discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

1. Personal Assistant Support:
   Manage schedules (calendar management), appointments, and travel arrangements for the CEO, including scheduling meetings.
2. Communication Management:
   Handle all incoming and outgoing communications for the CEO and affiliated verticals.
3. Meeting Preparation:
   Prepare agendas and materials for meetings, ensuring all necessary resources are available, and taking notes/minutes of the meeting while reminding the CEO of deadlines and tasks.
4. Organizational Tasks:
   Organize and maintain digital filing systems and important documents for the CEO. Liaise with various team heads for completion of tasks given out by the CEO.
5. Travel Support:
   Be open to travel with the CEO or stakeholders for seamless workflow management and on-site support.
6. Project Assistance:
   Assist the CEO in planning, coordinating, and executing special projects and strategic initiatives. Track the progress of key projects and provide regular updates to the CEO and relevant stakeholders.
7. Confidentiality & Discretion:
   Maintain a high level of confidentiality regarding sensitive information and ensure documents are securely managed, especially during travel.
8. Customer Relationship Management (CRM):
   Foster and maintain relationships with customers through timely communication and support. Gather customer feedback and insights to improve services and products.
9. Event Management:
   Assist in planning and organizing social events, including logistics, invitations, and follow-up on behalf of the CEO. Represent the company professionally at events.
10. Reporting and Metrics:
    Track and report on employee and customer traction to the CEO and provide regular updates on key metrics related to customer relationships and event success.
11. Collaboration and Communication:
    Work closely with internal teams to ensure CEO needs are met and timelines are tracked. Facilitate clear communication between the executive team and external stakeholders.

Qualifications:

Experience: Minimum of 7-10 years of experience as a Personal Assistant, preferably supporting C-level executives.

Education: Bachelor’s degree in Business Administration, Communications, or a related field; a Master’s degree is a plus.

Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and work under pressure.
• High level of discretion and professionalism.
• Strong interpersonal skills with the ability to build and maintain relationships at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools and software is an advantage.

Personal Attributes:

• Proactive: Able to anticipate needs and take initiative.
• Detail-Oriented: Meticulous attention to detail and accuracy.
• Confidentiality: Unwavering commitment to maintaining confidentiality.
• Adaptable: Able to thrive in a fast-paced, dynamic environment.
• Problem-Solver: Strong analytical and problem-solving skills.