Personal Assistant to Regional General Manager

The Personal Assistant (PA) to the Regional General Manager (RGM) plays a crucial role in supporting the Regional General Manager in daily operations ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the RGM and various stakeholders including employees, suppliers, and guests.

Responsibilities:

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office and serving as an intermediary for the Dubai Central General Managers.
• Manage the Regional General Manager's calendar.
• Prepare reports, presentations, memos, SOPs, complimentary vouchers, NOCs, and any official documents.
• Manage correspondence including negative reviews directed to the RGM.
• Prepare and process RGM's monthly expenses, travel expenses, insurance reimbursement claims, and travel arrangements.
• Review and proofread contracts, capex files, and any other documents for accuracy before the Regional General Manager's review.
• Keep all ExComs/departments on task to meet deadlines.
• Prepare the monthly business review presentation and take minutes.
• Prepare the monthly attendance for Head of Departments.
• Manage HODs' vacation plan requests in Oasys.
• Monitor project timelines and deliverables ensuring deadlines are met.
• Maintain organized filing systems both physical and digital.
• Track key performance indicators (KPIs) and prepare reports for the RGM.
• Manage stationery inventory (Future log).
• Monitor the validity of licenses and certifications.
• Provide monthly updates of DTCM statistics in the DTCM portal.
• Assist in conducting specific projects and research as needed.
• Perform miscellaneous tasks to support the Regional General Manager which may vary according to the RGM's remit.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, or a related field preferred.
• Previous experience as a personal assistant or in an administrative role preferably within the hotel or hospitality industry.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• Professional demeanor and positive attitude.
• High level of integrity and confidentiality.
• Ability to work independently and as part of a team.
• Adaptability to changing environments and priorities.

Remote Work:

No

Employment Type:

Full-time