Personal Assistant to Managing Director (MALE candidates ONLY)

Personal Assistant to Managing Director (MALE candidates ONLY)

Responsibilities:

• Maintain executives' agenda and assist in planning appointments, board meetings, conferences, etc.
• Draft mails/letters.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
• Make travel arrangements for executives (air ticket and hotel).
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Willingness to travel with Managing Director.

Requirements and Skills:

• Male candidates ONLY.
• At least 5 years proven experience as a Personal Assistant or Executive Secretary in UAE.
• Proficient in MS Office and back-office software (e.g. ERP).
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Bachelor's Degree required.
• Willing to work under pressure.
• Multi-tasking abilities.

Job Types: Full-time, Contract
Contract length: 24 months
Pay: AED 6,000 - AED 7,000.00 per month.

Ability to commute/relocate: Dubai: Reliably commute or planning to relocate before starting work (Required).

Education: Bachelor's (Required).

Experience: Personal or Executive Assistant to CEO: 5 years (Required).

Language: English language proficiency, Native Hindi, Tamil (Required).

Willingness to travel:

25% (Preferred)