Personal Assistant to Head of Communication Department

Objective:

We are seeking a highly organized and proactive Personal Assistant to support the Head of the Communication Department. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently and experience in creating professional PowerPoint presentations.

Roles & Responsibilities:

• Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling correspondence.
• Communication Coordination: Assist in the preparation and distribution of internal and external communications, including emails, reports, and presentations.
• Event Management: Coordinate and organize departmental events, meetings, and conferences, ensuring all logistics are handled smoothly.
• Document Management: Maintain and organize departmental documents, files, and records, ensuring easy access and retrieval.
• Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for the Head of the Communication Department and other team members as needed.
• Project Assistance: Support various departmental projects by conducting research, compiling data, and preparing reports.
• Liaison: Act as a point of contact between the Head of the Communication Department and internal/external stakeholders, ensuring effective communication and follow-up.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Experience: Relevant experience as a Personal Assistant reporting to the Head/VP of Communication Department

Skills:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.

Personal Attributes:

• Proactive and self-motivated.
• Detail-oriented with a strong sense of responsibility.
• Ability to handle multiple tasks and prioritize effectively.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.