Personal Assistant to Chief Executive Officer

We are seeking a dedicated and highly organized Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will possess strong communication skills, attention to detail, and the ability to handle multiple tasks efficiently. This role demands a proactive individual who can manage complex schedules, coordinate travel, and ensure the smooth running of various administrative functions.

Key Responsibilities:

• Serve as the first point of contact for all correspondence and phone calls, providing prompt and professional responses.
• Proactively manage and coordinate the CEO's calendar, prioritizing and scheduling internal and external meetings, and ensuring that all necessary briefing materials are prepared.
• Plan and organize travel and accommodation arrangements as required.
• Maintain efficient filing, data storage, and email systems, ensuring easy retrieval of information to meet the CEO’s needs.
• Provide full personal assistant support, including handling correspondence and calls, drafting routine letters, taking meeting minutes, and performing other administrative tasks to support the CEO.
• Support meetings by arranging logistics, drafting agendas, collating reports, taking minutes, and tracking action items.
• Assist in keeping informed about the organization’s work and facilitate their training and induction processes.
• Organize and manage Senior Management Team meetings, including drafting agendas, preparing reports, taking minutes, and following up on action items.

Other Duties:

• Continuously develop skills and take on additional responsibilities to support the role and contribute to the success of the organization.
• Actively participate in team and organizational meetings.
• Prepare and submit reports for senior management as required.
• Perform any additional tasks necessary to support the CEO in fulfilling their role.
• Carry out all duties with discretion, maintaining a high level of confidentiality.
• Undertake any other responsibilities in line with the organization’s needs and directives.

Requirements:

• Exceptional attention to detail.
• A minimum of 4 years’ experience in a similar role.
• Experience in Property Development and Real Estate is preferred.
• Strong organizational and people management skills.
• Ability to prioritize tasks and manage multiple responsibilities efficiently.
• Strong interpersonal and communication skills.
• Proficient in standard word processing, spreadsheet, and other productivity software tools.
• High level of discretion and tact.