Personal Assistant to CEO

RAMOS REAL ESTATE DUBAI
Dubai
AED 50,000 - 200,000
Job description
  • Manage calendars, schedule meetings, and coordinate appointments.
  • Handle correspondence, including emails, phone calls, and written communication.
  • Prepare reports, presentations, and other documents as required.
  • Personal Tasks:
  • Assist with personal errands and tasks, such as shopping, travel arrangements, and household management.
  • Coordinate family schedules and activities.
  • Manage personal expenses and budget tracking.
  • Travel Coordination:
  • Arrange travel itineraries, accommodations, and transportation.
  • Prepare travel documents and ensure all arrangements are confirmed.
  • Event Planning:
  • Organize and coordinate events, both professional and personal.
  • Handle logistics, guest lists, invitations, and on-site support.
  • Information Management:
  • Maintain confidential files and records.
  • Conduct research and compile information for meetings and projects.
  • Office Management:
  • Order office supplies and manage inventory.
  • Ensure the office environment is organized and efficient.
  • Act as the primary point of contact between the manager/executive and internal/external clients.
  • Relay messages and information promptly and accurately.
  • Project Support:
  • Assist with special projects and assignments as needed.
  • Provide support to other team members during peak periods.

Qualifications:

  • Education: High school diploma required; Associate or Bachelor’s degree preferred.
  • Experience: Proven experience as a personal assistant, executive assistant, or similar role.
  • Skills:
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Problem-solving skills and the ability to work independently.

Personal Attributes:

  • High level of professionalism and attention to detail.
  • Strong interpersonal skills and the ability to build relationships.
  • Adaptable and flexible to changing priorities.
  • Ability to work under pressure and meet tight deadlines.

Working Conditions:

  • Full-time position with potential for occasional overtime.
  • May require travel and flexibility in working hours.
  • Primarily office-based with occasional off-site tasks.
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