Personal Assistant- CEO

We are seeking a highly organized and proactive Personal Assistant to the CEO to provide comprehensive administrative and executive support. The ideal candidate will manage complex travel arrangements, coordinate calendars, handle internal and external communications, and ensure smooth operations of the CEO’s office. This role demands a high level of discretion, professionalism, and the ability to handle complex situations efficiently.

Key Responsibilities:

1. Executive Support: Provide full administrative assistance to the CEO, including managing schedules, emails, calls, and correspondence.
2. Calendar & Travel Management: Organize and maintain the CEO’s calendar, scheduling meetings, appointments, and handling complex travel arrangements (flights, accommodations, visas, etc.).
3. Business Coordination: Arrange and coordinate business meetings, prepare agendas, take minutes, and follow up on action items.
4. Guest Relations Management: Serve as the primary point of contact for internal and external stakeholders, ensuring a professional and welcoming experience.
5. Director’s Office Management: Oversee office operations, ensuring all administrative needs and office requirements are met.
6. Expense & Procurement Coordination: Work closely with Accounts and Admin teams to track expenses, process reimbursements, and fulfill office-related requirements.
7. Internal Communication & Coordination: Act as a liaison between the CEO and internal teams, ensuring smooth communication and timely execution of directives.
8. Confidentiality & Discretion: Handle sensitive business and personal information with the utmost confidentiality.
9. Ad-hoc Tasks: Manage other relevant responsibilities as directed by the CEO.

Qualifications & Skills:

1. Education: Bachelor’s degree or higher.
2. Experience: 5 to 8 years in a similar role supporting C-suite executives.
3. Communication & Interpersonal Skills: Excellent verbal and written communication skills with the ability to interact at all levels.
4. Organizational Ability: Strong multitasking skills, attention to detail, and ability to manage priorities in a fast-paced environment.
5. Problem-Solving: Ability to handle complex situations with discretion, professionalism, and sound judgment.
6. Technical Proficiency: Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
7. Language: Proficiency in English (additional languages are a plus).