Personal Assistant

Job Description Summary: Airbus Africa and Middle East is seeking a highly organized and proactive personal assistant to the head of region in a fast-paced environment. The ideal candidate will be proficient in managing schedules, handling communications, and coordinating projects. This role requires exceptional organizational skills and the ability to work independently while supporting the leadership team on various projects.

Job Description:

The personal assistant will provide high-level administrative support to the head of the region, ensuring efficient management of daily tasks, coordination of meetings and schedules, and smooth communication with internal stakeholders. This role involves managing calendars, travel, projects, and events while maintaining confidentiality and working effectively with stakeholders across multiple divisions and regions. The position will act as a key point of contact and contribute to the overall success of the regional leadership team.

Activities:

1. Efficiently manage the head of region's schedule, prioritizing and organizing meetings, appointments, and travel arrangements.
2. Act as a point of contact for internal and external communications, handling emails, calls, and other inquiries.
3. Schedule, organize, and coordinate meetings, video conferences, and presentations.
4. Prepare materials for meetings, take minutes, track actions, and handle event organization.
5. Draft and edit correspondence, reports, and presentations as requested.
6. Assist with the management of regional projects.
7. Handle sensitive and confidential information with discretion and maintain confidentiality in all matters.
8. Maintain up-to-date files and documents for easy access and reference.
9. Support the head of region with ad hoc tasks and projects as needed.

The position is based in Dubai, United Arab Emirates.

Organization structure:

The job holder will report to the Head of the Airbus Africa and Middle East region.

We are looking for candidates with the following skills and experience:

1. Educated to a bachelor’s degree in Business Administration, Communications, Management, or a related field.
2. Previous experience as a personal assistant or in a similar administrative support role, ideally within a corporate or multinational environment.
3. Language skills: English and Arabic at a professional level; other languages are a plus.

Hard Skills:

1. Proficiency in Google Workspace and other similar tools.
2. Strong typing and transcription skills.
3. Knowledge of travel booking and event coordination.
4. Ability to prepare professional reports, presentations, and documents.

Soft Skills:

1. Exceptional organizational and multitasking abilities.
2. Strong written and verbal communication skills.
3. High attention to detail and accuracy.
4. Discretion in handling sensitive information.
5. Ability to work independently and take initiative.
6. Adaptability and flexibility in a fast-paced environment.
7. Problem-solving skills and ability to think critically.
8. Strong interpersonal skills and a collaborative mindset.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation, and sustainable growth.