Personal Assistant

1.Calendar Management: Maintain and manage the executive's calendar,including scheduling meetings, appointments, and travel arrangements.Ensure effective time management and prioritize appointments accordingly.

2.Personal Tasks: Assist with personal errands and tasks as needed, such asmanaging appointments, shopping, and other personal matters.

3.Email and Correspondence: Handle and filter incoming emails, draftresponses, and maintain clear communication on behalf of the executive.Organize and manage digital communication effectively.

4.Meeting Preparation: Prepare meeting agendas, materials, anddocumentation. Attend meetings when required, take minutes, and followup on action items.

5.Document Management: Organize and maintain important documents,files, logs, and records in both physical and digital formats. Ensureconfidentiality and data security.

6.Income/Expense Tracking: Manage income/expense reports, receipts, andreimbursements. Keep accurate records and assist in financial tracking.

7.Research and Information Gathering: Conduct research on various topics,compile reports, and provide summaries for decision-making purposes.

8.Communication Liaison: Act as a point of contact between the executiveand internal/external stakeholders, ensuring effective and professionalcommunication.

9. Inventory and Asset/Stock Management: Keep an efficient management of inventory and assets, ensuring accurate record-keeping, monitoring stock levels, and coordinating replenishments as needed to support the organization's operational needs.

10. Educational Program Support: Assist in the coordination and facilitation of our educational programs, including event planning, communication, and animation.

11. Travel Coordination: Arrange travel itineraries, accommodations, and transportation for business trips and personal travel. Provide comprehensive travel packages with all necessary details.

Qualifications & Skills:

• Proven experience as a Personal Assistant or similar role, preferably supporting senior executives.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• High level of discretion and ability to maintain confidentiality.
• Detail-oriented with a strong sense of responsibility.
• Ability to work independently and manage multiple tasks effectively.
• Flexible and adaptable to changing priorities and deadlines.
• Bachelor's degree or relevant certification is a plus.