Payroll Specialist

Job Description

1. Executing all policies and procedures pertaining to payroll administration and processing.
2. Processing monthly and hourly payroll to ensure timely and accurate payment for all employees.
3. Verifying time reports, updating, computing and maintaining up-to-date leave accrual.
4. Interfacing with staff in Administration teams to verify employee funding, appointment actions, appointment durations, and resolving salary and pay discrepancies.
5. Calculating hours worked by examination of time cards, time sheets, or electronic media. Preparing deductions for authorized and mandatory deductions, data on hires, terminations, and wage adjustments.
6. Knowledge about WPS and all aspects of payroll processes while maintaining up-to-date payroll records in ERP software.
7. Supervising accurate data records, processing monthly payrolls, reconciling payroll figures with the finance department, ensuring audit compliance, preparing and reporting on monthly MIS, providing staff guidance and procedures related to payroll, and ensuring HR services provided are as per agreed service levels.
8. Preparing and processing final settlement of separated staff.
9. Maintaining employment records and individually handling HR-related queries.
10. Maintaining employee leave records, leave calculation, and leave rules.
11. Tracking all employees who have been removed from the business.
12. Preparing end of EOS Settlement calculations and ensuring timely submission of all relevant documents to required departments within the business to release payments.

Skills

Education: Good level of Education, Bachelor’s degree holder with excellent written and spoken English.

Experience: 5+ years in a fast-paced HR role. Previous experience of HRMS, WPS, or similar system preferred.

Competencies:

• Communication skills
• Team-working
• Solutions focused
• Able to work on own initiative
• Attention to detail
• Strong “number cruncher”
• Strong MS Office skills with a focus on Excel

Attributes:

• Experience in a fast-paced environment
• Resilient, with a high standard of accuracy and attention to detail
• Confident and excellent communication skills
• Strong on processes, systems, and compliance