Paymaster

Roles and Responsibilities

We are currently seeking passionate and dynamic Finance professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Paymaster, you are responsible for preparing payroll reconciliation and verifying and processing leave applications, vacation travel, change of status of employees, cash advance requests, etc. Your role will include key responsibilities such as:

• Importing the previous day’s employee swiping card data from the swiping terminal time and attendance system
• Following up with respective departments if any employee has not completed the swiping cycle
• Updating, running close day operation, printing, and filing daily time sheets
• Verifying overtime requisitions with time sheets, forwarding the same for approvals, distributing copies, and processing approved overtime requisitions in the payroll system
• Calculating final settlement of employees leaving the employment, forwarding the final separation forms for approval to the Accounts Payable
• Issuing temporary time cards to new employees, coordinating with the Human Resources Department for their permanent time cards, and keeping a logbook for the temporary cards
• Coordinating with the Human Resources Department on the opening of bank accounts for new employees

Skills

Education, Qualifications & Experiences

You should have a degree in hotel management or accounting and at least one year of previous experience within a hotel environment. Excellent verbal and written English communication skills and computer literacy are a must, while knowledge of Opera, Micros, FBM, and SUN System is an asset.

Knowledge & Competencies

The ideal candidate will be results-oriented and a self-motivator along with a positive attitude. You have the ability to think laterally and analytically, display a high level of integrity, and have the ability to identify, impact, and influence others. You are a strong team player, enthusiastic, and flexible, while possessing the following additional competencies:

• Understanding Hotel Operations
• Teamwork
• Planning for Business

Desired Candidate Profile

• Processing Payroll:

  • Accurately calculating employee wages, including regular pay, overtime, bonuses, and deductions.
  • Ensuring that all employee time sheets, hours worked, and other payroll-related data are correctly entered into payroll systems.
  • Processing payroll on time, ensuring employees are paid in accordance with the pay schedule (weekly, bi-weekly, monthly, etc.).

• Deductions and Withholdings:

  • Ensuring that mandatory deductions (e.g., taxes, Social Security, insurance premiums) are applied to employee paychecks.
  • Handling voluntary deductions, such as retirement contributions, union fees, or employee savings plans.

• Tax Compliance:

  • Ensuring that payroll is compliant with local, state, and federal tax laws.
  • Withholding the appropriate amount of taxes from employee wages and ensuring timely submission of tax payments to government agencies.
  • Preparing and submitting payroll tax reports (e.g., quarterly or annual tax filings).

• Managing Employee Benefits:

  • Administering employee benefits programs, such as health insurance, pensions, and other benefits, ensuring that deductions are made and benefits are applied accurately.
  • Handling employee queries regarding benefits, pay, and deductions.

• Payroll Records and Reporting:

  • Maintaining accurate payroll records for all employees, including salary history, tax information, and other relevant data.
  • Preparing reports for management, finance, and auditing departments regarding payroll expenses and financial impacts.

• Pay Distribution:

  • Distributing pay to employees, whether through direct deposit, checks, or other methods.
  • Managing the generation and distribution of pay stubs or electronic pay statements.

• Handling Payroll Queries:

  • Addressing employee inquiries regarding pay discrepancies, deductions, benefits, and tax issues.
  • Resolving any payroll-related issues and ensuring proper documentation for resolution.

• Ensuring Confidentiality:

  • Maintaining the confidentiality of employee compensation data, ensuring that payroll information is securely stored and shared only with authorized personnel.

• Managing Leave and Attendance Records:

  • Ensuring that employee leave balances (e.g., vacation, sick days) are accurate and deductions are made according to company policies.
  • Tracking attendance records, including late arrivals, absenteeism, and time-off requests.

• Collaboration with HR and Finance:

  • Working closely with the Human Resources (HR) department to ensure that payroll reflects changes in employment status (e.g., new hires, promotions, terminations).
  • Collaborating with the finance department to ensure that payroll expenses are aligned with budget forecasts and company financials.