Parts Coordinator

Roles and Responsibilities

The Parts Coordinator is responsible for overseeing the procurement, inventory management, and distribution of parts and materials essential for offshore crane maintenance operations. This role ensures the timely availability of components to minimize downtime and maintain the operational efficiency of offshore cranes. The ideal candidate will work closely with the Project Management Team, vendors, and logistics providers to support high-quality and compliant service delivery.

Main Responsibilities & Key Result Areas

Parts Procurement and Supply Chain Management:

• Source, order, and track parts and materials required for offshore crane maintenance.
• Evaluate vendor quotations and negotiate pricing and delivery schedules to ensure cost-effective procurement.
• Maintain strong relationships with suppliers to ensure reliable and timely delivery.

Inventory Management:

• Manage inventory levels to ensure availability of critical components while avoiding overstock.
• Conduct regular audits of inventory to verify stock levels and reconcile discrepancies.
• Organize and maintain warehouse/storage areas to optimize accessibility and efficiency.

Logistics Coordination:

• Coordinate the shipment of parts to offshore platforms, ensuring compliance with transportation regulations and safety standards.
• Liaise with freight forwarders, customs agents, and other stakeholders for smooth and timely deliveries.
• Monitor the movement of parts and provide status updates to the maintenance team.

Maintenance Support and Documentation:

• Collaborate with maintenance teams to forecast parts requirements based on maintenance schedules and equipment conditions.
• Ensure all parts meet quality and compliance standards relevant to the oil and gas sector.
• Maintain detailed records of parts orders, usage, and inventory in a computerized system (e.g., ERP or CMMS).

Continuous Improvement:

• Identify and implement opportunities to improve inventory management and procurement processes.
• Provide feedback on supplier performance and suggest alternative vendors where necessary.
• Stay updated on industry trends and developments to enhance parts management strategies.

Desired Candidate Profile

Essential:

• Proven experience in parts coordination, procurement, or inventory management, ideally in the oil and gas or offshore sectors.
• Strong knowledge of offshore crane systems and components.
• Familiarity with supply chain logistics, including import/export and hazardous material handling regulations.
• Proficiency in inventory management software and Microsoft Office Suite.
• Strong organizational and multitasking skills with a detail-oriented mindset.
• Effective communication and negotiation skills.
• Certification or training in procurement, supply chain management, or logistics.
• Familiarity with ERP systems (e.g., SAP, Oracle) or CMMS platforms.
• Knowledge of offshore safety and environmental standards (e.g., API, ISO).

Behaviors and Personal Qualities:

• Strong organizational and time management skills.
• Attention to detail and accuracy in maintaining records.
• Good communication and interpersonal skills.

Work Environment:

• Office-based with occasional visits to warehouse facilities and offshore sites.
• May require irregular hours to address urgent parts requirements or offshore schedules.